Position Overview

We are seeking a highly organized and proactive Administrative Assistant to provide crucial support to our Procurement and Human Resource Dept. In this role, you will be the backbone of our daily office operations, ensuring efficiency and smooth workflow. The ideal candidate is a resourceful problem-solver with excellent communication skills and a keen eye for detail.

Key Responsibilities

Office Management & Administrative Support:

• Coordinate and schedule meetings, conferences, and team events.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Handle incoming and outgoing mail, emails, and phone calls; responding to or directing inquiries as appropriate.
• Maintain an efficient and organized filing system, both physical and digital.
• Order and manage office supplies and equipment.

Communication & Coordination:

• Facilitate internal communication (e.g., distribute memos, emails, and announcements).
• Provide general support to visitors and staff.

Data & Document Management:

• Conduct research and compile data to prepare reports and documents.
• Assist in the preparation of regularly scheduled reports.
• Record, transcribe, and distribute minutes of meetings.

Special Projects:

• Assist with special projects and events as assigned by management.
• Provide support to other team members as needed, fostering a collaborative spirit.

Qualifications & Skills

Required:

• Diploma or equivalent; additional qualification as an Administrative Assistant or Secretary is a plus.
• Proven experience as an administrative assistant, virtual assistant, or office admin assistant.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills.
• Strong organizational and time-management skills with the ability to prioritize tasks.
• High degree of attention to detail and problem-solving skills.
• Professional demeanor and a positive, can-do attitude.

Preferred:

• Experience with [mention specific software, e.g., Google Workspace, Asana, Slack, Concur].
• Knowledge of office management systems and procedures.