Job Title: Administrative

Scope of Services / Job Responsibilities:

Front Desk Duties

• Attend to telephone and walk-in enquiries from students, parents, vendors, visitors, and customers, and direct them to the relevant departments or staff.
• Handle incoming mail and distribute to the relevant staff.
• Issue keys to students and staff when required.
• Organize and maintain updated copies of administrative documents and distribute them when necessary.
• Provide relevant forms and documents to staff upon request.
• Attend to students in the sick bay and maintain the student injury logbook.
• Follow up with staff and parents on student injuries in accordance with safety SOPs.
• Contact parents of unwell students or those dismissed early.
• Retrieve and update daily staff attendance reports from the school system.
• Maintain the staff time-off logbook and ensure applications are duly approved.
• Manage lost-and-found cases and maintain proper records.

Administrative Support Duties

• File procurement and payment documents for all departments, ensuring necessary approvals.
• Maintain payment records and ensure all payment vouchers are properly accounted for.
• Check monthly ad-hoc bus booking records and tally them with vendor billing reports; follow up on discrepancies.
• Assist in temperature-taking exercises and other ad-hoc school activities.

This position is open to all who are fulfilling aforesaid requirements.