Overview

We are looking for a proactive and detail-oriented Admin & Executive Assistant to support our management team and oversee the smooth running of day-to-day operations. This role combines general administration, HR administration, and basic accounting/bookkeeping responsibilities.

Key Responsibilities

Administrative Support

• Manage office operations, correspondence, scheduling, and filing.
• Organize meetings, prepare agendas, and take minutes when required.
• Handle procurement of office supplies and vendor coordination.
• Maintain and update company records, policies, and procedures.

HR Administration

• Assist in employee onboarding and offboarding processes.
• Maintain personnel files, leave records, and HR databases.
• Coordinate staff welfare, training schedules, and HR communications.
• Support compliance with employment laws and company HR policies.

Accounting & Bookkeeping

• Perform basic bookkeeping tasks such as invoice processing, expense tracking, and payment preparation.
• Assist in maintaining accurate financial records and supporting documentation.
• Liaise with external accountants and auditors for monthly/annual reporting.
• Track petty cash and reimbursements.

Requirements

• Diploma or degree in Business Administration, HR, Accounting, or related fields.
• At least 2 years of relevant experience in administration, HR, or basic accounting.
• Proficient in Microsoft Office (Word, Excel, PowerPoint) and basic accounting/HR software.
• Strong organizational and multitasking skills with attention to detail.
• Good communication skills and ability to maintain confidentiality.

Attributes

• Proactive, reliable, and able to work independently.
• Comfortable juggling multiple responsibilities in a fast-paced environment.
• Positive attitude with a willingness to learn and grow.