ADMINISTRATIVE ASSISTANT
YONG FONG ENGINEERING & CONSTRUCTION PTE. LTD.
a day ago
Posted datea day ago
N/A
Minimum levelN/A
Office Administration & Event Coordination
Jakarta Team Liaison
Project Administration
Requirements
- Ensure smooth day-to-day operations of the office, including maintenance of office equipment, coordination with service vendors, office supplies inventory, etc.
- Organize and schedule meetings,appointments, travel arrangements, company events, meetings and celebrations.
- Prepare and compile documents, presentations, meeting materials, and reports.
Jakarta Team Liaison
- Act as the primary point of contact between Singapore HQ and Jakarta-based team.
- Coordinate cross-border project updates, reporting schedules, and administrative workflows.
- Assist in travel planning, visa arrangements, and remote team support.
- Assist with onboarding, attendance tracking, leave applications, update employee records and support HR documentation of Jakarta-based team.
- Coordinate with site teams for timesheets, claims, and compliance forms
Project Administration
- Responsible for monthly progress claim
- Assist in tender and contract document administration
- Assist in taking of quantities, sourcing subcontractors and suppliers, pricing and preparation of submission
- Assist in negotiation and procurement of materials and equipment during project duration
- Assist operation team in letter / report writing and correspondences
- Update and upkeep project detail (ongoing and completed project) for recording purposes
Requirements
- Nitec / Diploma in Business Admin or related field
- At least 1 year in admin support, preferably in construction sector
- Detail-oriented, reliable and proactive
- Excellent communication and interpersonal skills
- Ability to work independently and manage multiple priorities
- Tech-savvy with proficiency in MS Office Suite and other relevant software
- Bilingual in English and Mandarin to handle Mandarin Speaking Clients, Business Partners, Government and other organizations
- Can start within Short Notice will be an advantage
JOB SUMMARY
ADMINISTRATIVE ASSISTANT
YONG FONG ENGINEERING & CONSTRUCTION PTE. LTD.
Singapore
a day ago
N/A
Full-time
ADMINISTRATIVE ASSISTANT