Junior Executive Assistant

Job Description

Secretarial Support

• Provide secretarial support to the Senior Management

• Support workflow management in partnership with Senior Executive Assistants

• Co-ordinate meetings and trips with third parties

• Manage active meeting calendars & phone coverage

• Schedule and coordinate meetings and conference calls with internal/external groups globally

• Gather, organize and prepare materials for internal/external meetings

• Book travel, follow-up on reservations, and produce itineraries for upcoming travel

• Prepare/edit PowerPoint Presentations and Excel documents

• Build and strengthen relationships within the organization, liaise with other departments and our foreign offices

Office Administration:

• Coordinate office activities and operations to secure efficiency and compliance to company policies.

• Assist in the full office administrative functions, coordinate with vendors and suppliers for all office admin related matters.

• Manage agendas/travel arrangements/appointments etc. for the management or team. Manage complex visa applications and flight bookings

• Manage general correspondences (e-mail, letters, packages etc.).

• Support office management for the wellbeing of employees.

• Manage claim verifications and submission of company expenses.

• Track stocks of office supplies and place orders when necessary.

• Submit timely reports and prepare presentations/proposals as assigned.

Assist colleagues whenever necessary.

• Research preliminary materials for internal and external presentations

• Assist in preparing exhibits for internal and external presentations

• Draft letters, memos and notes to third parties

Job Holder's Specifications

• Minimum 2 years relevant experience in a similar role locally

• Ability to handle multiple tasks simultaneously and be a resourceful team-player

• Excellent analytical, verbal and written communication skills

• Excellent organizational skills, including the ability to manage busy schedules, establish office systems, and the ability to work accurately and to consist of high-standards under pressure to meet deadlines

• Proficient in Microsoft Excel, Word and PowerPoint

• Strong ability and initiative to work in a dynamic, high-profile environment

. Singaporean or PR only