A motivated Document Controller with relevant site experience and to be based on project site.

Role Responsibilities:

• To conduct document management system (DMS) briefing / trainings to site personnel
• To establish all project folders, document log and project central document server
• To manage all the incoming project documents.
• To register into master list of documents.
• To verify if documents received is in accordance to transmittal received.
• To circulate to relevant site personnel and subcontractors.
• To archive files into project document server
• To prepare transmittal for all outgoing documents to Clients, including technical submissions.
• To register into master list of site files and documents.
• To manage handover of project documents to head office.
• To attend to external and internal audits. To close out any findings, if there's any.
• Provide administrative support to the office and various departments in the site office.
• Assist in employee onboarding administration activities.
• Assist in foreign workers HR matters including accommodation & transportation arrangement, work injury cases and etc.
• Assist in HR payroll processing together with the HR team.
• Handle incoming calls, emails, and other correspondences.
• Assist in scheduling and coordinating meetings and appointments.
• Prepare and maintain documents, reports, and presentations.
• Manage office supplies and equipment.
• Assist in organizing company events and activities.
• Handle travel arrangements and accommodation bookings.
• Maintain and update databases and filing systems.
• Perform general administrative and clerical tasks.
• Ad hoc duties as assigned.

Role Requirements:

• Diploma/High Grade or a related field
• Minimum two (2) years of working experience in administrative work at construction site.
• Good interpersonal skills to communicate with people of all levels.
• Proficiency in MS Word, Excel AutoCAD and Revit will be advantageous
• Ability to work independently and as part of a team.
• Willing to work at Changi airport area.