Executive Secretary Administrator

Location: Town /& East

About the Role:

• Provide comprehensive logistical, administrative and personal support to 2 executive management personnels including calendar management and preparation of meeting agendas and materials.
• Coordinate travel arrangements and expense processing for the executives, ensuring seamless logistics management.
• Facilitate communication and collaboration with management, staff and external parties internationally managing all their operational and meeting arrangements.
• Organize and support local and regional meetings and official government visits, managing venues, logistics, refreshments and necessary preparations.
• Assist with project follow-ups, business report and presentation preparation, executive communications, IT equipment management - maintaining responsiveness even at times, outside standard working hours.

Requirements:

• Any professional/secretarial related certifications & above with min 5 years of executive support experience in a fast-paced MNC environment.
• Proven capability in supporting senior management executives with high discretion, professionalism and detail orientated while maintaining a broad perspective.
• Strong organizational, planning, multitasking and time management skills, with the ability to prioritize and manage multiple demands proactively.
• Excellent business writing, able to proofread, strong verbal and written communication skills
• Proficiency in Microsoft Office 365 (especially Excel and PowerPoint), technological savvy and experience managing cross-time-zones coordination within complex organizational structures.

EA License No: 96C4864

CEI Reg No: R1104487 (Tan Hui Yung Janet)