As an Executive Manager / Assistant Director in the Business Planning & Management Branch of ASPD, you will complement the Senior Assistant Director to ensure that the departments operations align with Whole-of-Government (WOG) policies and guidelines. You will oversee corporate governance in contract and office space management, while fostering collaboration across client branches and Organisation divisions. The role and responsibilities are outlined below:

Leadership and Stakeholders Management:

• Lead and mentor a team of officers to achieve departments objectives.
• Review, refine, and implement policies and processes for administrative services.
• Support financial management, project coordination, access reviews, and IT system administration as needed.

Office Space Management:

• Develop and execute space optimization strategies to enhance workplace efficiency.
• Manage tenancy agreements, including cost analysis, budget planning, approval submissions, and timely renewals.
• Ensure compliance with WOG regulations for office space allocation and utilization.

Procurement and Contract Oversight:

• Oversee the end-to-end contract life cycle, from user requirement gathering to tender evaluation and vendor appointment.
• Supervise contract administration to ensure adherence to specifications and performance standards.
• Conduct market research to identify and engage reliable suppliers, driving cost-effective procurement

Experience & Skills:

• 7-8 years of relevant experience in administration, procurement, or strategic planning (public sector preferred).
• Proven leadership in team management and stakeholder engagement (internal teams & vendors).
• Strong analytical, problem-solving, and conceptualization skills with the ability to synthesize complex information.
• Excellent written and verbal communication, including policy drafting and executive presentations.
• Confidence in liaising with senior management and cross-functional teams.
• Adaptability to both desk-based and operational tasks, with high resilience in a dynamic environment.
• Meticulous, resourceful, and adept at multitasking under tight deadlines.
• Advanced proficiency in Microsoft Office (Excel, PowerPoint).

Preferred Qualifications:

• Familiarity with Instruction Manual (IM) on Procurement, GeBIZ, and GeBIZ Management Console (GMC).
• Experience in change management and requirements gathering.
  • Strong stakeholder management skills, with the ability to present and influence decision-making.
  • Experience in space planning, project management, or office relocation would be a strong advantage.
• While procurement experience is valued, the focus is more on the upstream aspects i.e translating business needs into requirement specifications and managing contractual processes.

As part of the shortlisting process for this role, you may be required to complete a medical declaration and/or undergo further assessment.

Duraation/Working hours:

Permanent

42 hours per week

** To indicate monthly expected salary

*** We regret to inform only shortlisted candidates will be notified.