Job Description

1. Reception Duties (daily, weekly and monthly)

 - Answer and direct all phone calls

- Greet office guests

 - Manage, clean and organize the front desk, pantry, meeting rooms

- Work order, letter and other document collection and distribution

- Stock the copier, pantry and meeting room

- Collect and sort all mail and packages

 - Purchase and maintain inventory of stationeries, pantry supplies, first aid kit supplies,office equipment, flower arrangements, crane QR code sticker, etc.

 - Assist with document scanning, photocopying, and preparation of paperwork for filing.

- Decorate the office for holidays

 - Support the office manager and administrative assistants

2. License application and renewal with Government Entities

- MOM - application for new crane model to be added to crane contractor license

- HDB - application of new cranes to be added to material listing

- NEA - create consignment note for disposal of used lubricating oil

- LTA/ HDB - appeals for driver offences

- Fines / Notices - scan and save a copy in Admin Nas. Then pass hardcopy to relevant department for them to inform their drivers/operators

- Any other applications with government entities

3. Investment Properties

- Liaise with agent and tenant for contracts and renewals

- To update and maintain records i.e. electricity and water bills, MCST

- To update and maintain financing records

4. ISO, ISPS & BizSafe

- To assist AM with ISO, ISPS and BizSafe renewal

 - To update and maintain records

5. GPS System

- Serve as the primary point of contact with GPS vendors for troubleshooting and resolving system issues.

- Schedule installation/removal of GPS on vehicles

- Monitor the GPS system to ensure all units are functioning properly.

- Generate monthly GPS reports

- Maintain records of all GPS installations, removals, and related vendor interactions.

6. Monthly Birthday Card Preparation for Employees

- Obtain the monthly birthday list from the HR Team

- Prepare birthday cards and pass them to the Management Team for writing of greetings

- Arrange dispatch service via 'Easy Parcel' to deliver the birthday cards along with corporate souvenirs to drivers/operators

- Distribute the birthday cards and souvenirs to office staff

- Monitor stock levels and inform the HR Team when birthday cards or souvenirs are running low

7. Others

- Key box management and organization (Monthly check and reinstate missing keys)

- Vendor application form liaison

- Verification and processing of taxi claims

- Verification of admin credit card statements

- Scan and file hire purchase agreements

- Any other ad hoc duties as required by management.