SUMMARY:

The Executive Assistant provides high-level administrative support to senior management team, ensuring the smooth and efficient management of their schedules, communications, and priorities. This role requires exceptional organizational skills, discretion, and the ability to anticipate needs in a fast-paced environment.

A proactive and resourceful mindset, combined with strong communication skills, is essential to excel in this role.

Responsibilities:

• Administrative support to Senior EA in managing office tasks
• Manage and maintain calendars, including scheduling meetings, appointments, and travel arrangements.
• Managing travel arrangements - flight, Hotel booking, itinerary planning, visa, transportation, travel expenses reimbursements, etc
• Maintain filing systems, both digital and physical
• Perform data entry, research tasks, and follow-ups
• Assist with project coordination and follow-ups as required
• Monitor deadlines and ensure timely completion of tasks
• Run errands and manage personal tasks as directed

Requirements:

• Ability to multi-task and adapt in a fast-paced environment
• MS Office - Word, Excel, PowerPoint and Outlook
• Tech-savvy with the ability to learn new software quickly
• Bilingual proficiency (English & Mandarin) - to communicate effectively both verbally and in writing
• Strong interpersonal and communication skills
• Ability to handle confidential information with discretion