Administrative Assistant
HYDROPRO PTE. LTD.
2 days ago
Posted date2 days ago
N/A
Minimum levelN/A
We are currently employing Singaporeans and PRs only.
Trainees welcomed for consideration.
Administrative Assistant
Document Controller
Trainees welcomed for consideration.
Administrative Assistant
- Printing, compiling, and distributing project documentation.
- Maintaining and organizing physical and digital office files, ensuring accuracy and compliance.
- Greeting customers, vendors, and other visitors upon arrival and guiding them to the appropriate office / location.
- Preparing refreshments for customers, vendors, and other visitors as necessary.
- Managing stationery inventory; monitoring stock, raising Purchase Requests (PRs) for replenishment, and organizing new stock accordingly.
- Taking notes or minutes of meetings (if necessary).
- Answering phone calls received on the office line, recording and conveying messages to intended parties with accuracy.
- Any other ad hoc duties assigned by Management.
Document Controller
- Create the templates for use by personnel.
- Maintain the master list of internal and external documented information and its current version.
- Facilitate the documented information approval and distribution only after proper ratification.
- Keep the master copy of documented information by paper and/or electronic form.
- Make the current versions of documented information accessible for review and revision purposes.
- Maintain the identification, retrieval, and disposal of obsolete documents or cancelled documents.
- Maintain records of the documented information distribution and retrieval register, document master list, and record master list.
- Finalize the new or revised documented information and forms templates in accordance with the company procedure.
- Ensure that the necessary documents are accessible to respective users.
- Ensure to avoid the usage of superseded or invalid documents.
- Printing of Project documents
- Handle the collation of documents required for all audits.
- Assist QAQC with ensuring documents required for audits are submitted to third-party auditors efficiently.
- Assist the Technical Report Writer in filing project documents.
- Undertake any other ad hoc projects / duties assigned.
JOB SUMMARY
Administrative Assistant
HYDROPRO PTE. LTD.
Singapore
2 days ago
N/A
Full-time
Administrative Assistant