Job Description

We are seeking a detail-oriented and proactive Accounts Receivable Executive to manage all receivables activities in our nursery business. This role includes issuing monthly invoices to tenants, reconciling receipts from various channels, maintaining accurate AR ledgers, and supporting audit and monthly close processes. You will also handle AR-related monthly closing, AP support tasks, and respond to audit queries, while ensuring smooth financial operations across tenant and e-commerce revenue streams.

Key Responsibilities:

Accounts Receivable Operations

• Issue monthly invoices to nursery tenants (e.g., rent, utilities, service charges).
• Perform weekly bank deposits for cash, cheque, and manual payments.
• Match incoming receipts to invoices, ensuring accuracy in allocation and posting.
• Reconcile receipts from bank statements, payment gateways (e.g., Amex, Grabpay, Global payment, T05, Shopify), and e-commerce platforms.
• Monitor accounts and send friendly reminders and chaser emails for outstanding payments.
• Maintain accurate AR ledgers and customer statements.
• Post payments to customer accounts and ensure proper allocation of funds.
• Coordinate with sales and customer service teams to resolve invoice or payment-related issues.
• Monitor aging reports and follow up on outstanding balances.
• Support implementation of process improvements for AR and reconciliation procedures.

Reporting & Reconciliation

• Prepare and submit fortnightly AR aging reports, highlighting overdue accounts and risk exposures.
• Perform regular reconciliation of AR sub-ledger with general ledger.
• Ensure all AR-related transactions are posted accurately and timely.

Monthly Closing Activities

• Prepare AR schedules, summaries, and reconciliations as part of the monthly closing process.
• Collaborate with the finance team to ensure all revenue and receipt data are up to date by month-end deadlines.
• Review unallocated receipts and resolve discrepancies before closing.

E-Commerce Sales Receipts

• Reconcile actual customer payments (bank deposits, credit cards, online platforms) with payment gateway reports on a daily/weekly/monthly basis. Track and record all sales receipts from online transactions.

Accounts Payable & Ad-Hoc Finance Support

• Assist with AP-related duties such as invoice matching, basic data entry, and vendor account updates.
• Support the finance team with general accounting tasks and special projects.

Audit & Compliance

• Respond to internal and external audit queries relating to AR, receipts, and billing.
• Provide supporting documents and reports for audit and compliance reviews.

Required Skills and Qualifications:

• 2-3 years of experience in Accounts Receivable, Finance, or Accounting.
• Proficient in accounting systems (e.g., QuickBooks, Xero, or similar).
• Strong Excel/Google Sheets skills (VLOOKUP, Pivot Tables, basic formulas).
• Familiar with payment gateways, bank reconciliation, and AR aging reports.
• Excellent communication and email writing skills for professional client follow-ups.
• Well-organized, reliable, and capable of meeting monthly reporting deadlines.

Preferred Qualifications:

• Experience in the nursery, horticulture, retail, or property leasing industry.
• Exposure to both AR and AP workflows in an SME environment.
• Familiarity with basic audit preparation and supporting documentation.
• Understanding of point-of-sale (POS) systems, e-commerce platforms and integrated payment solutions.

Requirements:

• Minimum Diploma in Accountancy or any relevant qualifications

• Minimum 2-3 years of working experience in accounting/bookkeeping

• Competent in Microsoft Office

• Meticulous in work

• Positive attitude and willingness to learn

• Detail and deadline-oriented

Email: HR@huahng.com.sg