Job Summary:

The Admin/Accounting Assistant provides essential support to both administrative and accounting departments. This position involves a mix of office management tasks, accounting support, and ensuring smooth day-to-day operations. The ideal candidate will have strong organizational skills, attention to detail, and a basic understanding of accounting principles.

Key Responsibilities:

Administrative Support:

• Answer and direct phone calls and emails.
• Assist with scheduling and coordinating meetings, appointments, and travel arrangements.
• Maintain and update office files, records, and databases.
• Prepare and organize documentation and correspondence for meetings and reports.
• Provide general office support, including photocopying, scanning, and filing.
• Coordinate office supplies and manage inventory.

Accounting Support:

• Assist with processing invoices and payments, ensuring accuracy and timely processing.
• Help maintain financial records, including accounts payable and receivable.
• Prepare and reconcile bank statements and assist with monthly reconciliations.
• Assist in preparing financial reports and statements.
• Help track expenses and assist with budgeting.
• Support the accounting team with general bookkeeping tasks.

Additional Responsibilities:

• Assist in maintaining accurate and up-to-date financial records in accounting software.
• Provide administrative support for internal and external audits.
• Respond to inquiries from employees and clients related to billing, accounts, or office procedures.
• Perform other duties as assigned by the supervisor or manager.

Qualifications:

• High school diploma or equivalent (Associate's degree in accounting or related field preferred).
• Proven experience in an administrative or accounting assistant role (1-2 years preferred).
• Basic knowledge of accounting principles and financial recordkeeping.
• Proficiency with Microsoft Office Suite (Excel, Word, Outlook).
• Experience with accounting software (QuickBooks, Xero, etc.) is a plus.
• Strong organizational and time management skills with the ability to prioritize tasks.
• Excellent attention to detail and accuracy.
• Strong written and verbal communication skills.
• Ability to work independently and as part of a team.

Skills:

• Strong attention to detail and accuracy in data entry and financial record-keeping.
• Ability to manage multiple tasks simultaneously and meet deadlines.
• Strong organizational and time-management abilities.
• Ability to handle confidential and sensitive information with discretion.

Work Environment:

• Office-based environment.
• Regular business hours with occasional overtime, depending on workload.