Position Title:

Accounting Officer

Reports To:

Finance Manager / Managing Agent Director

Job Purpose:

The Accounting Officer will be responsible for managing the full spectrum of accounting functions for MCST accounts and company operations. This includes handling management funds, sinking funds, maintaining proper records in compliance with BMSMA (Building Maintenance & Strata Management Act), preparing financial reports for the Management Council, and ensuring statutory compliance with governing authorities.

Key Responsibilities:

1. MCST Accounting & Fund Management

• Maintain full and accurate sets of accounts for each MCST (Management Fund and Sinking Fund).
• Record monthly management fees, contributions, and reconcile collection reports.
• Monitor sinking fund contributions and ensure compliance with statutory requirements.
• Maintain proper segregation of funds and ensure no cross-utilisation of MCST funds.
• Reconcile bank accounts and fixed deposits for each estate.

2. Accounts Payable & Receivable

• Process supplier invoices, contractor claims, and staff reimbursements.
• Issue receipts for collections and follow up on arrears with the managing agent team.
• Reconcile monthly residents' payments and prepare arrears/ageing reports for Council review.
• Support legal collection cases with accurate debtor statements.

3. Financial Reporting

• Prepare monthly and quarterly financial statements for submission to the Management Council.
• Assist in preparing budgets (Management Fund & Sinking Fund) for AGMs/EGMs.
• Prepare audited financial statements and liaise with external auditors.
• Assist the Council in financial planning and provide variance analysis against budgets.

4. Compliance & Audit

• Ensure compliance with BMSMA, Strata Titles Board requirements, and relevant statutory laws.
• Prepare and submit GST returns and relevant tax documents.
• Ensure timely renewal of MCST licences and statutory payments.
• Maintain proper records for audit and compliance inspections.

5. Cash Flow & Treasury

• Monitor the daily cash flow of MCST and the company accounts.
• Ensure timely settlement of contractors, vendors, and statutory obligations.
• Forecast cash requirements and provide management with fund status updates.

6. Management & Council Support

• Provide financial data and reports during Council/AGM/EGM meetings.
• Support council members with a clear breakdown of estate financial positions.
• Assist in preparing financial presentation materials for owners' meetings.
• Handle ad-hoc reporting, system upgrades, and internal control enhancements.

Job Requirements:

Qualifications

• ACCA / Diploma in Accounting, Finance, or related discipline.
• Professional certifications (e.g., ACCA, CPA, CA) will be an advantage.

Experience

• Minimum 2-4 years of accounting experience, preferably in MCST, property, construction, or service industry.
• Familiarity with BMSMA, MCST accounting practices, and AGM/EGM processes is a strong advantage.

Skills

• Proficiency in accounting systems (e.g., QuickBooks, Xero, MYOB, or property management software).
• Strong knowledge of GST reporting and statutory compliance.
• Excellent MS Excel skills (pivot tables, reconciliations, financial models).
• Strong organisational and analytical skills.

Personal Attributes

• Integrity and confidentiality in managing estate and residents' financial data.
• Detail-oriented, meticulous, and able to meet strict deadlines.
• Strong communication skills to explain financial matters to non-financial stakeholders (e.g., Council members).
• Proactive, resourceful, and adaptable to multi-estate handling.