Job Title: Accounts Payable Clerk

Roles and Responsibilities:

The Accounts Payable Clerk is responsible for processing, verifying, and reconciling invoices and payments in a timely and accurate manner. The role supports the finance department in maintaining accurate financial records and ensuring compliance with company policies and accounting standards.

Key Responsibilities:

• Process supplier invoices, credit notes, staff claims, and payments accurately and in a timely manner.
• Verify invoices against purchase orders, delivery notes, and contracts to ensure accuracy and proper authorization.
• Reconcile vendor statements and resolve discrepancies with suppliers promptly.
• Maintain accurate and up-to-date accounts payable records and filing systems.
• Assist in preparing payment runs (cheques, bank transfers, or online payments) and ensure proper approvals are obtained.
• Monitor accounts to ensure payments are made according to agreed credit terms and company policies.
• Respond to vendor and internal department queries regarding accounts payable matters.
• Support month-end and year-end closing activities, including accruals and reconciliation of accounts payable ledgers.
• Assist with audits by providing necessary documents and reports.
• Ensure compliance with financial policies, procedures, and internal controls.
• Participate in process improvements to enhance efficiency within the accounts payable function.

Qualifications & Skills (optional section to include in job posting):

• Diploma or higher in Accounting, Finance, or related field.
• Prior experience in accounts payable or accounting is preferred.
• Strong attention to detail, accuracy, and organizational skills.
• Good communication and interpersonal skills.
• Proficiency in MS Office (Excel, Word) and accounting software (e.g., SAP, Oracle, QuickBooks).
• Ability to work independently and as part of a team in a fast-paced environment.