Job Summary:

We are seeking a detail-oriented and proactive AP/AR Executive to manage day-to-day accounts payable and receivable functions. This role is critical in ensuring timely invoicing, collections, payments, and reconciliations, supporting the finance team in maintaining accurate financial records.

Key Responsibilities:

Accounts Receivable (AR):

• Issue sales invoices for completed deliveries and cash sales.
• Email/mail invoices and submit e-invoices for government clients.
• Follow up on overdue invoices and assist customers with revisions or credit notes.
• Scan and archive invoices and supporting documents in shared folders and Navision.
• Send monthly customer statements.
• Process and record cash receipts (Cheque, PayNow, NETS) - approx. 100/month.
• Deposit cheques at the bank when received.
• Create new customer profiles in Navision with input from Sales and OA teams.
• Prepare progress claims for projects and post necessary adjustments.
• Issue debit notes for intercompany recharges and send monthly statements.
• Assist in credit assessments with supervisors and update credit lines/payment terms in Navision.

Accounts Payable (AP):

• Download e-invoices from vendor portals and shared folders.
• Perform 3-way/2-way matching and enter vendor invoices into Navision.
• Archive invoice documents in shared folders and Navision.
• Create new vendor profiles in Navision with appropriate approvals.
• Perform intercompany AR/AP balance confirmations and reconciliations.
• Conduct monthly bank reconciliations.
• Prepare account reconciliations and schedules for month-end closing.
• Prepare payment weekly basic.

Requirements:

• Diploma or Degree in Accounting, Finance, or related field.
• 1-3 years of relevant experience in AP/AR functions.
• Familiarity with Microsoft Dynamics Navision is a plus.
• Strong attention to detail and organizational skills.
• Ability to work independently and meet deadlines.
• Good communication and interpersonal skills.

Preferred Attributes:

• Proactive and willing to learn.
• Comfortable working in a fast-paced environment.
• Team player with a positive attitude.