Supply Chain Executive 3.5k++

Job Description:

Suppliers

• Liaise with Business Development and Regulatory Affairs on the procurement of products from the suppliers/manufacturers.
• Issue Purchase Order to supplier according to sales forecast, supplier’s MOQ, product lead time and delivery term.
• Manage and monitor the shipment of products from overseas or local suppliers/manufacturers’ factory to Singapore.
• Ensure all shipping documentation and authorities approvals are in order prior the shipment of products.
• Co-ordinate with forwarders to collect arrived shipments from the port and deliver them to the Company’s warehouse/store.

Warehouse/Store

• Notify the Store personnel of the shipment and ensure that they receive and check all incoming shipments for accuracy and damages.
• Handle claim process - Report incoming stocks damages or shortage to suppliers and follow up on resolutions.
• If re-packing is required, to request Store personnel to make arrangement before putting the product away in the rack.
• Handle purchasing of packaging material, private label to repack the product into customer require packaging format.
• Update the inventory system (SAP) of the stock and notify the sales department.
• Conduct cycle count and stock take (annually or ad hoc) to ensure accuracy of inventory, investigate and reconcile on inventory discrepancies between physical stocks and inventory in SAP system.

Delivery

• Co-ordinate with Sales department on the deliveries of products from Warehouse/Store to the customer’s location.
• Ensure all delivery documents are prepared prior the deliveries.
• Update the inventory system of all outgoing products.
• Handle Export shipment to Malaysia - Prepare export documents (pick list, CIPL and DO), proceed shipment booking and liaise with Malaysia office on shipment schedule.
• Monitor Hospital tender contract, ensure allotment quantity to each hospital are fully depleted during contract period.

Others

• Liaise with Finance to prepare invoice for all deliveries made.
• Any other ad-hoc duties as and when assigned by the Finance Supervisor or CEO.

Job Requirements:

• Diploma or degree in Supply Chain or Logistics or equivalent.
• At least 5 years of Supply Chain experience preferably in a local SME environment.
• Must be computer literate and those with exposure to SAP is preferred.
• Good communication and interpersonal skills with an eye for details.
• Good time management skills and able to handle multiple tasks concurrently.
• Must have good initiative and able to work independently with minimum supervision.