Senior Executive, Faculty Admin & Events, School of Information Systems

Singapore Management University| Date Posted: 14-Jun-2019
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Job Nature:
Permanent
Position Level:
Experienced
Job Category:
Qualification:
'A' Levels, Diploma

Job Description

  • Faculty Admin
    • Manage and facilitate faculty recruitment process in the areas of job postings, job applications, campus visits, claims processing, reports for submission etc
    • Assist faculty to put up overseas travel claims in Travel Manager System for relevant cost centres
    • Check expense claims of faculty to ensure accuracy, completeness and adherence to SMU & SIS policies
    • Manage new faculty's onboarding and off-boarding process
    • Assist faculty to update their CVs in the required format
    • Assist in the faculty annual review exercise when required
    • Provide admin and logistics support to SIS adjuncts and visitors e.g. preparing visitors' invitation letters and visit schedules, processing claims submission and facilitating adjuncts start-work arrangements etc
  • Events Management
    • Provide admin and logistics support to SIS sponsored events and external event organisers
    • Manage the logistics of the faculty and instructors meetings
    • Coordinate the ASTAR and SIS networking session

Qualifications

  • Minimum Diploma or 'A' levels with at least 5 years of relevant working experience in expense claims management, recruitment, and logistics support
  • Prior experience in events management is preferred but not mandatory
  • Resourceful, organized, meticulous and responsible
  • Good analytical & problem solving skills with attention to details and accuracy
  • Strong communication (both written and spoken) and interpersonal skills
  • Ability to see a task to completion and pro-active in follow-ups
  • Proficient in Microsoft Office Applications
  • Good team player who can also work independently when required

Other Informations

Candidates who do not possess the stipulated qualifications but have relevant work experience may still apply. Remuneration and appointment terms shall commensurate with qualifications and experience. SMU reserves the right to modify the appointment terms where necessary.

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Singapore Management University