Quantity Surveyor

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Job Nature:
Position Level:
Diploma, Bachelor's / Honours

Job Description

  1. To take direct instruction from the Contract Manager and in his absence from the Company’s Director.
  2. To study through the tender requirements and contract specifications in conjunction with the complete set of tender drawings prior to the commencement of the tendering exercise.
  3. To prepare materials and quantities taking off on the project under tender / quotation.
  4. To identify any special works which are outside our normal work scope as specified in the project requirements.
  5. To prepare up-to-date costings on materials, fabrication and installation prices, etc for accurate tendering exercise.
  6. To request for quotation from suppliers and sub-contractors on works which are out of our normal scope of works.
  7. To work closely with the sales dept on the pricing of costings on take-off items for the computation of tender documents. The final pricing for all tenders and quotations shall be approved by the General Manager or Company’s Director before forwarding to clients / Main Contractors. All quotations are to be submitted before the closing of tender.
  8. To assist in talking phone calls on sales enquiry from potential clients. To offer as much assistance as possible and thereafter, passing to the sales dept for follow-up action.
  9. To assist in the typing of quotations and cover letter for tender document. To establish running reference number on all out-going letters and to be signed off by the Sales Dept. A copy of the letter is to be circulated to the General Manager for reference.
  10. To prepare budget costing on all required materials breakdown , fabrication and installation pricing , etc for each project. Two budget costing sheets are to be prepared, one sheet indicating the actual cost price (Buying) and the other sheet showing the mark-up pricing (Selling).
  11. The budget costing sheets should be ready within a week after receiving the official letter of confirmation from clients.
  12. To provide briefing to all Dept Heads on the scope of works covered under the contract.
  13. The budget costing sheet on the actual cost pricing is to be given to the Purchasing Dept for the efficients negotiation with the suppliers and sub-contractors.
  14. The budget costing sheet reflecting the mark-up cost pricing is to be given to the Accounts Dept. This will assist in the monitoring and computation of the actual profit generated from the project.
  15. To keep an update records on the variation order items for all project and to submit the claims accordingly.
  16. To liaise closely with the Project Dept on the variation works before the preparation of the final claims. To chase and discuss with the Main Contractor / Project Consultants on the early settlements of the final accounts.
  17. To keep a record on all the quotations / tenders send out to Main Contractor / Clients.
  18. To prepare a weekly report on which tentative quotations could be prepared and submitted to the Main Contractor / Clients. The weekly report to be submitted on the first working day of the week to the General Manager.
  19. To maintain a proper and sequential filing system on the quotation / tender documents and correspondences are to forwarded to the Operation / Design Manager for follow-up action.
  20. To perform additional tasks as instructed by the General Manager / Company’s Director from time to time.
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