Purchasing Assistant

Vance Group Ltd| Date Posted: 23-Oct-2020
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Job Nature:
Position Level:
Entry Level, Experienced
'N' Levels / 'O' Levels, ITE/ NITEC/ Higher NITEC, Diploma

Job Description

Vance Group is a diversified business group headquartered in Singapore. Our companies are involved in manufacturing and trading of chemicals and oleochemicals in Malaysia and Singapore. We are looking for an equally enthusiastic and detail-oriented Purchasing Assistant to join our growing team. This role requires an energetic and team-oriented personnel who can work expediently to assure accuracy of all transactions.

Location: City Hall Area (Stamford Court)



  • Research, identify, evaluate and select preferred suppliers of all raw materials and chemical inputs into manufacturing process and spare parts for equipment in manufacturing facility
  • Effectively negotiate all aspects of supply contracts including required technical specifications, price, delivery schedule, tenure, warranty and payment terms, etc.
  • Diversify supplier base and continually work to get the most competitive pricing for all purchases
  • Continually monitor inventory levels of all inputs and ensure that Production department has sufficient input inventory for scheduled continuous manufacturing while minimizing excess or expired inventory, taking into account available storage space and supply lead time
  • Check documentation for import shipments and ensure that documentations are in order before passing on to Logistic team or Forwarding agent for Customs clearance
  • Proactively communicate with supplier or certification bodies to solve documentation issues
  • Work closely with suppliers and Logistics team to coordinate timely delivery of all products purchased
  • Ensure products delivered are of the correct specifications and quantity
  • Work with Accounts team to execute payments and develop, manage and periodically revise budget for all forecast purchases
  • Attend to all issues and problems in the supply chain, including complaints about vendor quality or specifications
  • Report to Purchasing Executive



  • Diploma in Purchasing and Logistics Management, or equivalent
  • Minimum 1 - 2 years experience in purchasing role, preferably in oleochemical, petrochemical, chemicals or commodity industry
  • Proficient in MS Office applications especially Excel
  • Working knowledge of SAP B1 or similar computerized accounting packages in a manufacturing environment is a requirement
  • Dynamic, selfmotivated and persevering
  • Possess strong analytical and problemsolving skills
  • Possess excellent communication, interpersonal and negotiation skills
  • Proficient in English
  • Demonstrates strong sense of initiative with the ability to work independently and as a team player
  • Results-oriented and able to abide by tight deadlines with a strong sense of responsibility


Please email your resume to [Click Here to Email Your Resume].  Please include current and expected salary, notice period and reasons for leaving current or past employment.



Company Overview
Vance Group Ltd