Project Support Executive / Assistant

Goldtech Resources Pte Ltd| Date Posted: 18-Apr-2021
EA Licence No: 90C4037|EA Personal Registration No: R1877924
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Job Nature:
Contract
Position Level:
Experienced
Qualification:
ITE/ NITEC/ Higher NITEC, 'A' Levels, Diploma

Job Description

The incumbent will be involved in ensuring the projects’ financial health and to assist in achieving the business objectives of timeliness, accuracy and cost effectiveness in operational performance. Responsible for coordination and collation of project costs and expenses between the Sales and Operational Teams. 

  • Ensure the agreed project management methods, standards and processes are maintained throughout the project lifecycle
  • Assist Sales Team in the maintenance of billing plans, project expiry date and PO tracking list for all customers
  • Follow-up closely to ensure accuracy and on-time billing of project and accounts and escalate if any delay
  • Manage progress and development of accounts/projects, as well as quotations and tenders related to clients and partners.
  • Liaise closely with vendors to ensure the invoicing/costing is accurate with the costing sheets received and vendor documents
  • Assist in raising Purchase Requisitions for vendors’ purchases and link relevant expenses and costs to the Contracts/Projects and related tasks
  • Coordinate with local Finance on Accounts Payable and Accounts Receivable matters 
  • Maintain the project library (i.e. project register) and archiving for project mandated up -to-date document in a secured shared folders (physical and/or digital media)
  • Ensure all payments and cost reports of projects are completed on time, accurately filed and maintained on shared folders
  • Escalate to Sales / Team Lead on key issues affecting the efficient running of the projects and work to resolve where possible
  • Provide support on projects to Operation team if require
  • Undertake any other ad-hoc project related tasks as required or assigned

Requirements

  • “A” Level with good credits in Math and English or Diploma in Administration preferred
  • At least 3 years of relevant experience in Project Support role
  • Proficient in Microsoft office
  • Highly organized, detail-oriented and able to prioritize
  • Effective analytical and problem-solving skills
  • Effective communication skills, both oral and written
  • Self-motivated, proactive and independent & team work spirit
Company Overview
Goldtech Resources Pte Ltd