Project Manager

Spectrum Audio Visual Pte Ltd| Date Posted: 18-Aug-2019
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Job Nature:
Position Level:
Experienced, Manager
Diploma, Bachelor's / Honours

Job Description

Job Objective:

  • Allocate resources (e.g. manpower, cost) and monitor project status in order to ensure prompt, professional and reliable project delivery
  • Responsible for planning and executing SMP projects promptly, professionally and reliably
  • Ensure that all assigned projects are completed successfully in accordance with SAV standards and best practices and meet customer requirements


Core Responsibilities:
Resource Allocation

  • Work with the Manager, Project Division to plan, forecast and execute manpower plan(s) to ensure optimal manning levels to meet business needs
  • Plan and allocate Project Managers and Project Engineers in the SMP Team according to skillsets and project requirements
  • Address issues related to manpower resourcing within the MLP Team, and escalate issues to the Manager, Project Division when necessary

Document and Equipment Preparation

  • Liaise with internal parties to ensure that all information and requirements are captured at the project initiation stage
  • Collate and review all information required for successful project delivery (e.g. scope of work, contractual agreement terms, maintenance agreement SLAs, overall project schedule, functional requirements, BOM) and communicate these to the project team to ensure effective project delivery
    • Check Bill of Materials (BOM) against schematic diagram(s) to ensure that equipment is correctly purchased
    • Coordinate with all trades for AV integration & provisioning with advice from AV Designer and Project Manager
    • Ensure that shop drawings (e.g. Reflected Ceiling Plan, AV Equipment Layout Plan, Containment Routing, Power and Data Provision Drawing, Elevation Drawing, Installation Detail Drawing) are correctly prepared by the Project Engineer, SMP
    • Ensure that equipment catalogues and samples are prepared and submitted for approval to project stakeholders (i.e. consultants/ client/ ID)
    • Plan for and coordinate all offsite racking activities to meet project requirements
    • Ensure that equipment/ cables are correctly labelled (e.g. serial number and asset tagging are correctly documented)
  • Monitor delivery status to ensure accurate and on-time delivery of equipment in accordance with Delivery Order(s)
  • Liaise with Safety personnel to provide required information for submission of safety documents

Project Planning and Monitoring

  • Develop a detailed micro-schedule with project delivery teams to ensure that all resources (e.g. manpower, equipment) are deployed/ delivered effectively and efficiently for prompt, professional and reliably delivery of the project
    • Plan for equipment and material requisition to ensure on-time delivery based on onsite and offsite conditions
  • Understand all technical (schematic) and coordination (layout) drawings to identify and address business and functional requirements of the customers
  • Proactively monitor site progress and ensure proper coordination of the Project Engineer, SMP with the Main Contractor’s Site Supervisor to ensure the feasibility of AV shop drawings (i.e. can be implemented successfully on site)
    • Proactively monitor site progress and supervise daily activities to ensure timely completion
    • Identify site constraints and collaborate with internal stakeholders to address there
    • Ensure that the Project Engineer, SMP coordinates effectively with the Site Supervisor to implement revised shop drawings
    • Attend all Site Coordination Meetings with Main Contractor to ensure AV shop drawings can be implemented successfully
    • Attend all Progress meetings with Main Contractor to monitor site progress
  • Ensure that the Graphical User Interface (GUI) has been designed and approved by internal stakeholders before submission to clients and/or consultants
  • Conduct site inspections at least once a week to ensure that the project can be delivered on time and with quality
    • Ensure that all onsite and offsite racking is conducted
  • Attend meetings with clients, consultants and internal stakeholders to monitor and provide updates on the project schedule.
  • Prepare, submit and review weekly Site Progress Reports, anticipate possible risks/ issues related to installation, testing, commissioning and closure, and provide advice and guidance to mitigate these
  • Verify the quality of work done by SAV sub-contractors to ensure compliance with the contractual scope of work and expected quality standards

Project Closure and Handover

  • Ensure that equipment and cables are correctly labelled (e.g. serial number and asset tagging are correctly documented)
  • Ensure that onsite and offsite inspections are conducted by AV Designers for selected room names/ types as detailed in the Room Summary document
  • Collaborate with internal stakeholders to arrange for resources to clear punch list(s)
  • Ensure that proper documentation (e.g. certificates, records) are maintained and delivered upon
  • Conduct project handover to the client, prepare and submit Operation and Maintenance Manual (OMM) and ensure that end-user training is conducted to ensure customer satisfaction
  • Monitor and submit project claims to ensure that project fees are invoiced promptly
  • Coordinate with the Post-Sales Team to ensure site familiarization

Leadership, People Engagement and Development

  • Establish and maintain good relationships with various stakeholders, including consultants, clients and main/ sub-contractors
  • Establish, review and enforce standards for project implementation processes and submission requirements of various SMP projects in accordance to SAV’s standards and best practices
  • Supervise daily operations and enforce the adherence to standard operational procedures and required documentation
  • Ensure that SMP staff have the required competencies to perform their roles well
    • Monitor performance and identify competency gaps within the SMP Team
    • Coach and mentor staff to enhance work performance and ensure skillset sustainability
  • Promote teamwork and collaboration among project delivery staff, and enhance employee morale and engagement


Job Specifications:
Educational Qualification:

  • Diploma in Audio Visual or Information Technology or any Engineering field

Professional Certification:

  • None


  • At least 4 years’ experience in a project management role in a systems integrator environment in any industry

Key Job-specific Competency Requirements:

  • Proficient in written and spoken English
  • Positive attitude, flexible, open mindset, customer-focused
  • Able to work under pressure to meet tight deadlines
  • Strong planning, organisational skills and problem-solving skills
  • Strong interpersonal and communication skills
  • Be a good team player
  • Willing and able to work in construction sites
  • Able to lead a team of engineers and technicians
  • Able to multi-task and delegate work to different teams effectively
  • Basic knowledge of AV equipment (e.g. projector, TV, wireless transmitter, control processor, DSP) a must

Key Result Areas:

  • Good management of assigned budgets
  • Low variance between actual and budgeted project costs
  • Consistently meets project deliverable deadlines
  • Optimal manning levels
  • High individual and SMP Team competency level
  • High internal and external customer advocacy
  • Implemented productivity improvement projects resulting in cost-savings/ improvement in quality of delivery
Company Overview
Spectrum Audio Visual Pte Ltd