Procurement Specialist (Pharma/ Contracts management/ Tenders)

Recruit Express Pte Ltd| Date Posted: 20-Jan-2021
EA Licence No: 99C4599|EA Personal Registration No: R1551708
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Job Nature:
Permanent, Contract
Position Level:
Experienced, Manager
Diploma, Bachelor's / Honours

Job Description


Procurement Specialist will be responsible in 8 key areas:

• Continuity of Supply and Services
• Project Support
• Cost Control
• Stakeholder Management
• Supplier Relationship management
• Procurement Alignment
• Sourcing
• Compliance


Within these key areas, as a Procurement Business Partner, you are
• the key contact to translate requirements of business requestors to Procurement activities, in accordance with Company's policies
• You will get support
- from the global Procurement team,
- the shared Service 
- and your site Senior Procurement Business Partner
• to ensure the correct balance of resources is utilized to deliver projects, and as such be able to deliver best-in-class procurement support to the organization.
• You will monitor progress of requests and provide regular scheduled updates to business requestor.
• You will have direct interaction with the GMS site management teams and multiple other functions at the sites.
• This position is responsible for the administration of procurement activities and supplier management for assigned categories, products and services.
• These activities include managing competitive bidding events, making recommendations to ensure best value for project owners, negotiating lowest total cost and optimizing supplier relationships.
• The incumbent will also maintain communications internally and externally to identify and resolve issues, which can impact operating efficiencies.




1. Continuity of Supply and Services

  •  Make sure that Site manufacturing operations are not impacted by non-availability of materials or services. This is a shared responsibility between Supply Chain (Planner Buyer Group, Production Planner), Quality (MLCM, Receiving & Inspection) and other relevant support functions at the Site.
  •  For suppliers in scope, lead communication around performance, projects, and complaints. Escalate issues whenever necessary to avoid disruptions in manufacturing.

2. Project Support

  •  Act as Procurement Subject Matter Expert in Global and Site Projects
  •  Make sure, supplier related milestones are met in supported projects
  • Make sure newly sourced auxiliaries and services are available when needed in supported projects

3. Cost Control

  • Create cost saving opportunities through competitive bidding, negotiations, etc., while maintaining ethical practices and win-win outcomes for both parties. 
  • Initiate or support projects that eliminate non-value added activities, increase quality and service and reduce costs.  .
  • Negotiate on behalf of company with suppliers on price, delivery and other terms in accordance with the legal policies and procedures.
  • Know the spend and spend development of your assigned categories

4. Stakeholder Management

  •  Know the site budget relevant for the sourcing activities you are responsible for
  •  Be able to problem solve, recognize and anticipate stakeholder’s requirements and identify the urgency of these needs.
  •  Make prompt judgment calls and keep stakeholder satisfaction in a quality environment.
  •  Learn and deploy purchasing practices and procedures. Communicate effectively this information to all levels of management.
  •  Participate and represent Site Procurement in critical site meetings

5. Supplier Relationship Management

  •  Foster supplier partnerships. Focus on supplier development, implementing and monitoring procurement strategies into a "World Class" business environment. There is a high degree of supplier relation management at all levels, business allocation decisions and monitoring adherence to the tactical/strategic processes developed by the Global Category Management Team.
  •  Investigate or support quality in resolution of complaints.
  •  Monitor supplier performance in order to achieve global goals assigned to suppliers. Maintain and review supplier performance reports to ensure conformance to supplier management goals (cost, quality, service, delivery). 
  •  Review and resolve supplier performance issues..
  •  Represent your site in Supplier meetings

6. Procurement Alignment

  •  Deploy global, regional and local procurement strategies and scorecards in order to optimize quality, services and costs. Achieve goals established in the strategic plan.
  •  Align Site Strategies and Site Requirements with Category Strategies and projects.
  •  Fulfil Procurement and Site reporting requirements

7. Sourcing Procurement Alignment

  •  Source new local/regional suppliers and assist in supplier evaluation.
  •  Lead/Support all sourcing relevant activities - from market analysis, bidding process to supplier selection in alignment with Category management and cross functional team (project team/users/requestors/Quality).
  •  Analyze quotations, contracts, etc. to ensure that proposals meet with company's standards, government regulations and accepted trade practices.
  •  Follow current Procurement standard sourcing processes
  •  Use current Procurement sourcing tools and documents

8. Compliance Sourcing Procurement Alignment

  •  Act as intermediate between Legal and Operations to establish contractual relationships. Address issues if any during the life cycle of the agreement(s).
  •  Supports supplier creation process and provide buyer/supplier data where applicable (e.g. Incoterms).
  •  Work with internal Quality Systems and procedures to insure compliance to all requirements.
  •  Document contracts in accordance with current Legal processes
  •  File critical supplier and material/service information for audit purpose.



• Possess minimally a degree in business, supply chain or related fields 
• 3+ years Procurement experience with experience in sourcing, managing competitive RFPs/RFQs with stakeholders across multiple levels in an organization
• Preferred experiences:
o Experience in Pharmaceutical industry would be an advantage 
o Knowledge of Ariba e-sourcing system


Interested candidates please send a copy of your resume to [Click Here to Email Your Resume]
Email Subject: Procurement Specialist 


Leon Leong De Cong
Recruit Express Pte Ltd (Healthcare & Lifesciences Division)
EA License: 99C4599


Company Overview
Recruit Express Pte Ltd