Personal Assistant

Alfa International Pte Ltd| Date Posted: 16-Nov-2020
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Job Nature:
Permanent
Position Level:
Experienced
Job Category:
Qualification:
Diploma

Job Description

We are looking for a dynamic and well motivated Personal Assistant to be part of a young team in Alfa International Pte Ltd. You will be reporting directly to the Director.

Responsibilities:

  • To understand the multi-faceted work of the Director.
  • Assist in organizing weekly/bi-monthly meetings with the various departments.
  • Provide administrative and secretarial support to Director's work. 
  • To follow up on various tasks with respective goals to be met, on the set timeline. 
  • Research, prepare and handle confidential-related matters. 
  • Support and facilitate the completion of regular reports (sales, marketing or accounts).
  • Maintain efficient filing system of internal, external and confidential documents.
  • Attend and take minutes of directors’ and team members’ meetings.
  • Ability to use ERP system and proven ability to handle confidential information with discretion.
  • Back up receptionist work if it is required.
  • All other admin/ad-hoc duties (where necessary).

 

Requirement:

  • Candidate must possess at least Diploma/Advanced/Higher/Graduate Diploma in any field.
  • Required language(s): Mandarin and English.
  • Good communication (written and verbal) and people skills.
  • Must be efficient and confident to work in fast paced environment.
  • Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with attention to details.
  • At least 5 Year(s) of working experience in the related field is required for this position.
  • Preferably Entry Level specialized in Secretarial/Executive & Personal Assistant or equivalent.
  • Proficient in MS Office especially Power Point and Excel; preparation of presentation slides.
Company Overview
Alfa International Pte Ltd