Office Secretary (12 months, Immediate, WEST)

P'nnacle Pte Ltd | Date Posted: 10-Mar-2019
EA Licence No: 09C3710 | EA Personal Registration No: J119102E
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Job Nature:
Contract
Position Level:
Experienced
Qualification:
Bachelor's / Honours, Masters / PhD

Job Description

  • Managing active calendars of appointments; completing expense reports; composing and preparing correspondence that is often confidential; arranging complex and detailed travel plans, itineraries, and agendas; compiling relevant documents for meetings and travel.
  • Conserve executives’ time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
  • Welcome guests and customers, in person or on the telephone; answering or directing inquiries.
  • Produce and communicate relevant information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
  • Provide historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions as necessary.
  • Maintain office efficiency by planning and implementing office procedures, systems, layouts, and equipment procurement and maintenance.
  • Manage logistics for office moves, office cleaning arrangements and company events.
  • Develop and maintain office budget for supplies and maintenance.
  • Liaise with office landlords and other relevant stakeholders as appropriate regarding office and executives’ needs.
  • Ad Hoc duties as assigned

 

Requirements:

 

  • Min Degree in any discipline
  • Min 3 years of secretarial experience to Senior Managers
  • Excellent scheduling and calendar management skills
  • Fluent in Microsoft Office (Office, Word, Excel, Powerpoint & Visio)
  • Fluent in Google Applications (Google Docs)
  • Excellent organization skills
  • Excellent time management skills
  • Excellent Communication skills with all levels
  • Basic office equipment maintenance
  • Travel Management
  • Tech Savvy
  • Able to commit 6 months

 

Interested & qualified applicants, please forward your latest CV in MS word format to [Click Here to Email Your Resume]

Company Overview
P'nnacle Pte Ltd