Office Administrator (4 months contract)

BOEING ASIA PACIFIC AVIATION SERVICES PTE. LTD. | Date Posted: 1-Jan-2019
Job Nature:
Permanent
Position Level:
Entry Level, Experienced
Job Category:

Job Description

Roles & Responsibilities

*This is a temporary position to cover for an employee on maternity leave 

  • Provides administrative support as needed to the management working at or visiting the Singapore office, and other team members as needed.
  • Creates, edits and maintains electronic and written communication such as memos, reports, presentations, flow charts, and organization charts.
  • Coordinates and makes domestic and international business travel arrangements, and monitors on-going logistics for all designated business travelers.
  • Generates expense reports; assists in reconciling/verifying payments to corporate credit card charges to ensure timely and accurate reimbursement and collects/compiles data to provide visibility of status for travelers review and/or signature.
  • Attends staff meetings and makes note of action items. Collects, compiles and maintains data/information on matters requiring follow-up, and provides visibility of status to stakeholders.
  • Maintains operational metrics. Appropriately communicates a wide variety of information to multiple audiences.
  • Manages Outlook calendars and virtual resource tools to support appointments, meetings, events and business travel. Coordinates and reconciles schedule conflicts with multiple executives, managers, customers, partners and suppliers.
  • Plans and implements logistics for executive level internal/external events and meetings such as employee meetings, workshops, conferences, leadership events and customer meetings.

Requirements

  • 3 to 5 years of work experience in a similar capacity.
  • Positive and proactive working attitude, with high ethical and integrity standards
  • Proficiency in Microsoft Office 2007 products, including Word, PowerPoint, Excel and Outlook 
  • Excellent written and oral communication skills in English, and possess the ability to build strong relationships, and manage multiple projects effectively
  • Strong organizational and interpersonal skills and the ability to work cooperatively as a team member
  • Methodical and thorough with a focus on detail and completion of tasks