**NEW** Office cum Facilities Manager, Team Lead - MNC (Up to $5,500)

Recruit Express Pte Ltd| Date Posted: 5-Feb-2020
EA Licence No: 99C4599|EA Personal Registration No: R1986990
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Job Nature:
Permanent
Position Level:
Manager, Senior Manager
Qualification:
'A' Levels, Diploma, Bachelor's / Honours

Job Description

Jobs Responsibilities

  • Manage end-to-end planning and execution of all office services related work
  • Be the single point of contact for any events and meetings in the office (i.e. ensuring meeting room layout for training events, off-sites, office parties etc.)
  • Respond to office feedback on what can be improved in terms of facilities effectiveness
  • Forecast movements, recommend and facilitate office space allocation (workstations, PMG offices, etc.), in conjunction with HR
  • Manage and maintain floor plans
  • Responsible for name labels on workstations and PMG offices
  • Arrange office maintenance (e.g. lights, air-conditioning, photocopying machines, printers) and equipment repair, dealing with tenancy issues, working together with TSG
  • Conduct daily inspection with a checklist to ensure that PMG rooms are in useable condition (furniture, equipment are in place)
  • Coordinate regular routine maintenance with building management and cleaners including: carpet steam cleaning, ad hoc cleaning of fridges, cupboards, windows, equipment etc.
  • Responsible for day-to-day management of Security, Housekeeping, Facilities, Food & Beverages, Pantry in office
  • Responsible for stock/pantry supplies, stationery, furniture order and purchases
  • Solicit bids, negotiate contracts, and manage vendor relationships
  • Conduct audits, verify compliances and do safety checks (e.g. fire drills, first aid kit)
  • Coordinate with HR and global team to handle Crisis Management
  • Forecast and plan budgets for facility-related spend, office expansion, vendor relationship management and office space allocation
  • Process, code and submit invoices for payment approval relating to various vendors including catering, business card supplier, florist, couriers, gifts and others
  • Manage and oversee the Receptionist and cleaning staff to ensure general office & meeting rooms are clean and ready for use at all times (i.e. whiteboards clean, stocked with appropriate stationery, technology working)
  • Ad-hoc duties as and when assigned

 

Job Requirements

  • Min. 8-10 years of experience in office & facilities/services management
  • Purchasing, lease and contract management experience preferred

 

Application Procedures
Interested candidates, please email your resume to:

Attention: Lynn Mak Ling Ling (CEI No. R1986990)
[Click Here to Email Your Resume]
Recruit Express Pte Ltd (EA No. 99C4599)

Company Overview
Recruit Express Pte Ltd