Material (Contract) Management Specialist (Production Scheduling), Pharma MNC

Recruit Express Pte Ltd| Date Posted: 20-Nov-2019
EA Licence No: 99C4599|EA Personal Registration No: R1875164
Save Job
Job Nature:
Permanent, Contract
Position Level:
Diploma, Bachelor's / Honours

Job Description

Primarily focus is supporting Material Management functional team; for example, on the execution of the end-to-end Contracts Management process for Site CAPEX and Operational contracts which includes; Contracts administration, sourcing, competitive bidding/tender process, contract negotiation & management for Indirect Services and materials.



  • Provide Support and execution of end-to-end Contracts Management process for Site CAPEX and Operational contracts.
  • To foster trust and promote collaborative engagement between Procurement and stakeholders, support strategies and KPI monitoring on performance of service providers.
  • Promote stewardship of stakeholders' budget to meet RSTO operational needs.
  • Communicate proactively to stakeholders on status of contracts requisition, issues and provides plan for resolution.
  • Negotiate best possible cost savings/avoidance on all Contracts requisition. Track savings and ensure timely reporting.
  • Assist in generating SAP spend or invoicing data, perform data analysis, for operational and CAPEX as and when requested. Identify potential gaps/opportunities in Contracts Management; propose, participate and support work improvement/savings initiatives.
  • Manage Supplier Relationship Management Program for indirect service providers and maintain successful Supplier relationships and assist in resolving any Supplier related issues.
  • Support & enforce RSTO Procurement Guidelines and adhere to Corporate/Global policies and ensuring compliance to RSTO Procurement Guideline and all FDA/cGMP requirements.
  • Support Lean Production System initiatives and participate in Continuous improvement initiatives.
  • Comply with all RSTO's Safety, Health & Environmental (SHE) requirements, never put oneself and others at safety & health risks, and report any workplace accidents, near misses and hazards as soon as practicable.
  • Comply with Export Trade Compliance requirement and responsible for screening of new business partners.
  • Support Cost Savings initiatives and site wide kaizen event to identify opportunities for contracts savings and contract strategies to achieve optimal savings for the company.
  • Work closely with the Contracts Manager to ensure alignment of priorities, goals, and related activities.

Production Scheduling

  • Create and manage the detailed integrated schedule by accounting for plant priorities and shared capacity requirements on common plant work centers (e.g. Maintenance, Quality & Production).
  • Perform Order Management activities in SAP (i.e. conversion, release, dispatching and cancelling) for both production & non production orders (incl. work orders) per defined business process.
  • Perform schedule reconciliation based on actual execution performance to ensure up-to-date view of scheduled orders in SAP and/or Planning Board.
  • Perform white space scheduling for non-production orders, scenario planning, schedule risk analysis, resolve schedule conflict, develop contingencies and communicate to cross functional stakeholders as necessary.
  • Review planning parameters on a regular basis to ensure they accurately reflect the current business requirements and liaise with cross functional stakeholders to obtain inputs or perform updates if any.
  • Liaise with cross functional stakeholders to ensure sufficient resources to deliver the integrated schedule as per plan.
  • Continuously review and maintain Production Scheduling Handbook; Identify any opportunities to improve work efficiency and effectiveness by leveraging Lean Production Systems methodology/tools.
  • Achieve Plan & Schedule Site Resources (PSR) Process Health Indicators (PHI's) and perform root-cause analysis for any missed results contributed by scheduling error.
  • Participate in cross functional initiatives where applicable.


  • Maintain and report Warehouse KPIs and PHIs.
  • Maintain Warehouse business processes.
  • Oversee supplier delivery scheduling to ensure even workload distribution for Receiving and efficient utilization of warehouse storage space.
  • Maintain contract for Warehouse non-GMP materials off-site storage, equipment rental and servicing.
  • Oversee Warehouse training requirement and completion.
  • Support timely review and resolution of Warehouse discrepancies (DMS) and corrective actions (CAPA).
  • Participate in Warehouse improvement initiatives where applicable.

Qualifications (education/experience/knowledge/skills/competencies)

  • Diploma / Bachelor's degree in Business, Purchasing, Operations, Supply Chain Management or related field of study.
  • Certified C.P.M. or CPIM is a plus.
  • Strong proficiency in Microsoft Words, Excel. Certified Microsoft Advance Excel is a plus.
  • Preferably have working experience using SAP, ERP knowledge.
  • 2-4 years of relevant working experiences in Procurement or Supply Chain Operations in Manufacturing, Biopharmaceutical, pharmaceutical industry with cGMP is desirable.
  • Experience in managing contracts for Site services and procuring of Indirect materials and services.
  • Experience in Supply Chain Management, Production Scheduling and Warehouse management is a plus.
  • Excellent problem solving, planning, execution and prioritization skills with the ability to multitask and adapt to fast pace work environment with competing priorities.
  • Excellent interpersonal skills, good in both oral and written communication.
  • Able to interact at various levels of an organization as well as external suppliers.
  • Good negotiation, facilitation, collaboration and presentation skills.

Interested candidates please submit your resume to [Click Here to Email Your Resume]

Alternatively, pls call Jace at 6736 3280

Jace Choo Oi Kei
Personnel EA License No.: R1875164
Recruit Express Pte Ltd (EA Licence No.: 99C4599)

Company Overview
Recruit Express Pte Ltd