IT Project Administrator (Operations)

Jobster Pte Ltd (EA License No: 06C5060)| Date Posted: 8-Jan-2021
EA Licence No: 06C5060|EA Personal Registration No: 200818951C
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Job Nature:
Contract
Position Level:
Experienced
Qualification:
ITE/ NITEC/ Higher NITEC, Diploma, Bachelor's / Honours

Job Description

  • 1 year contract, renewable
  • Working location: Nearby Buona Vista MRT
  • Working hours: Monday to Friday, 9am to 6pm

 

Responsibilities:

  • Monthly Report Preparation
    • Assists in the preparation of the monthly report
    • To talk to various teams across the project to collect the information that is required for the reports.
    • To prepare the reports in timely manner and send to the managers for internal review
    • To arrange for meeting with the clients and be able to present the reports for discussion
    • Note down the suggested changes and incorporate them in the reports
  • Communication and Team Coordination
    • Have high level of communication – both oral & written
    • Liaise with team members on a daily basis to understand the progress
    • Work with internal as well as external team members for prompt updates on their activities – like patching etc.
    • Monitor progress and track tasks till closure
  • Arranging Meetings
    • Talk to the internal & client managers and arrange for various meetings
    • Take Minutes for major meetings and send it to the attendees.
    • Preparation of NOMs for keys meetings
  • Document Management
    • Assist the document manager in managing the document that are prepared for the project
    • Able to upload the process and technical documents in the document repository and manage the repository portal in an effective way
    • Ensure all uploaded documents are properly signed off by the managers
    • Maintain ATFM Forms
  • Vendor Escort
    • Understand the vendor escort process
    • To explain the vendors on the SOP and guidelines that is set and be able to escort vendors upon request
    • To track the hours spent on vendor escorts and report to managers..


Requirements:

  • Strong teamwork, coordination and collaboration skill
  • Good written and communication skills in English
  • Ability to focus under lead time pressure and multi-task
  • Have good understanding in using Microsoft office products like Excel and Word. Have basic knowledge on using excel formulas and Vlookups.
Company Overview
Jobster Pte Ltd (EA License No: 06C5060)