IT Project Administrator (Operations)
Jobster Pte Ltd (EA License No: 06C5060)| Date Posted: 8-Jan-2021
EA Licence No: 06C5060|EA Personal Registration No: 200818951C
ITE/ NITEC/ Higher NITEC, Diploma, Bachelor's / Honours
- 1 year contract, renewable
- Working location: Nearby Buona Vista MRT
- Working hours: Monday to Friday, 9am to 6pm
- Monthly Report Preparation
- Assists in the preparation of the monthly report
- To talk to various teams across the project to collect the information that is required for the reports.
- To prepare the reports in timely manner and send to the managers for internal review
- To arrange for meeting with the clients and be able to present the reports for discussion
- Note down the suggested changes and incorporate them in the reports
- Communication and Team Coordination
- Have high level of communication – both oral & written
- Liaise with team members on a daily basis to understand the progress
- Work with internal as well as external team members for prompt updates on their activities – like patching etc.
- Monitor progress and track tasks till closure
- Arranging Meetings
- Talk to the internal & client managers and arrange for various meetings
- Take Minutes for major meetings and send it to the attendees.
- Preparation of NOMs for keys meetings
- Document Management
- Assist the document manager in managing the document that are prepared for the project
- Able to upload the process and technical documents in the document repository and manage the repository portal in an effective way
- Ensure all uploaded documents are properly signed off by the managers
- Maintain ATFM Forms
- Vendor Escort
- Understand the vendor escort process
- To explain the vendors on the SOP and guidelines that is set and be able to escort vendors upon request
- To track the hours spent on vendor escorts and report to managers..
- Strong teamwork, coordination and collaboration skill
- Good written and communication skills in English
- Ability to focus under lead time pressure and multi-task
- Have good understanding in using Microsoft office products like Excel and Word. Have basic knowledge on using excel formulas and Vlookups.
Jobster Pte Ltd (EA License No: 06C5060)