HR and Administration Coordinator

Centre for Evidence and Implementation| Date Posted: 24-Dec-2020
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Job Nature:
Position Level:
ITE/ NITEC/ Higher NITEC, 'A' Levels, Diploma

Job Description

  • Singapore location
  • 2-year contract
  • Newly created role

The organisation:

The Centre for Evidence and Implementation is an independent, fast growing, intermediary organisation with a dynamic and innovative global team of research, policy and practice experts. Established in Australia in late 2015, CEI is a multi-disciplinary team across four offices in Singapore, Melbourne, Sydney and London. We work with our clients, including policymakers, governments, practitioners, program providers, organisation leaders, philanthropists and funders in three key areas of work:

  • Understand the evidence base
  • Develop methods and processes to put the evidence into practice
  • Trial, test and evaluate policies and programs to drive more effective decisions and deliver better outcomes

The role:

The role of the HR and Administration Coordinator is to provide HR and administrative coordination and support to our Singapore and other global offices, to ensure the smooth and effective functioning of CEI’s growing team. This includes provision of day to day administrative support to some of CEI’s leadership team.

Key responsibilities:

Administrative assistant responsibilities

  • Act as a point of contact between the Singapore Directors, Managing Director, UK and Europe Director (based in London) and internal or external stakeholders.
  • Oversee diary management for the Singapore Directors, Managing Director, UK and Europe Director; organise meetings and book meeting rooms.
  • Draft correspondence and respond to emails on behalf of Singapore Directors, Managing Director, UK and Europe Director (as requested).
  • Take minutes for key meetings (e.g. all CEI SG team meetings and any other meetings as requested by directors) and follow up on action items.
  • Support travel arrangements for Singapore Directors, Managing Director, and UK and Europe Director.
  • Support Singapore event planning.
  • Support Singapore and UK and Europe Director credit card reconciliations and cash claims.
  • Set up and maintain a contacts database for the UK and Europe team.

Human resources responsibilities

  • Provide support and coordination for recruitment processes, including completion of MOM processes and documentation.
  • Assist with the onboarding and training of new staff, including casual resources and interns.
  • Coordinate HR activities and processes with Melbourne team, including liaising on payroll and HR matters for Singapore team.

Operations and office management responsibilities

  • Work closely with the Singapore Office and Project Operations Coordinator to ensure smooth functioning of the Singapore office.
  • Review office administration processes and identify areas for process improvement and streamlining.
  • Maintain and replenish key office and project supplies (with the exception of IT).
  • Assist in the planning and coordination of office meetings and team events.

What you will bring:

To be successful in this role, you will have:

  • Demonstrated prior experience in HR coordination, including an understanding of Singapore HR processes, labour laws and compliance procedures.
  • Demonstrated significant prior experience in administrative support to organisational leadership.
  • An intermediate-advanced knowledge of Microsoft Office Suite.
  • Strong written and verbal communication skills.
  • A professional and friendly demeanour with the ability to liaise with a variety of stakeholders.
  • Can-do attitude and a proactive and creative approach to problem solving.
  • High level of integrity, professionalism, motivation and energy.
  • Demonstrated prior experience and ability to maintain confidentiality of data and information.
  • Flexibility to work out of Singapore office hours to respond to urgent diary queries for leadership team (including UK and Europe Director based in London).
  • Strong time management and organisational skills, with an ability to manage competing demands in a dynamic environment.
  • High level of attention to detail and accuracy, with the ability to be proactive and positive in solving problems.
  • Eager to participate and contribute to a learning environment, with a commitment to the ongoing development of a strong team culture.
  • Demonstrated willingness to learn and thrive in an environment of high accountability.
  • Understanding and knowledge of Quality, OH&S and Equal Opportunity principles.

What’s in it for you:

  • Agile work environment
  • Supportive team with strong culture and camaraderie
  • Opportunity to work for an impact-focused organisation
  • Competitive salary reflective of skills and experience

To apply for this role, please submit your cover letter and resume to [Click Here to Email Your Resume].

Applications close 9th December.

We know diversity makes a positive difference and our hiring process reflects this value.

Please note: The Centre for Evidence and Implementation (CEI) is founded by Save the Children Australia. Being a child-safe organisation, all employees are required to undergo a National Police Check, a Working with Children Check, and sign our Child Protection Policy and Code of Conduct.

Company Overview
Centre for Evidence and Implementation