HR & Admin Assistant

Vac-Tech Engineering Pte Ltd| Date Posted: 7-May-2021
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Job Nature:
Position Level:
Entry Level, Experienced
Job Category:

Job Description


  • Assisting in recruitment activities including but not limited to posting of job advertisement and interview arrangement.
  • Assisting in on boarding and off boarding processes for new hires and resigned employee
  • Assisting to update and maintenance of employee P file and information in HR System.
  • Assisting in Work Pass administration including but not limited to medical examination arrangement, card registration and etc
  • Assisting in Payroll administration including but not limited to verifying the OT hours and data entry of attendance records in Excel and Time Management System.
  • Administration and monitoring leave application and medical claim submission in Employee Self Service (ESS) portal
  • Administration of mandatory training including but not limited to monitoring the validity of the training certificate(s), training registration and etc.
  • Organizing and coordinating Company meetings and events
  • Liaising and follow up with appointed clinic(s) on industrial medical examination
  • Administration of Dormitory including but not limited to monitoring movement of residents, dormitory inspections and etc.
  • Administration of COVID-19 Rostered Routine Testing (RRT) and monitoring the compliance of Safe Living measures and Safe Management measures
  • Administration of Jurong Island pass
  • Monitoring office supplies such as stationery, copy paper, toiletries and etc
  • Assisting in procurement matters including but not limited issuing Purchase Requisition and Purchase Order for office supplies order(s)
  • General office administration including but not limited to answering incoming calls, distribute incoming letters, update phone and email listing and etc.
  • Any other ad hoc duties assigned by superior / Management


  • At least Certificate in Human Resources or relevant disciplines
  • At least 2 years of relevant working experience in HR generalist and/ or Admin
  • Fresh graduates are encouraged to apply
  • Have a good sense of urgency, meticulous and demonstrate initiative with good follow-up skills
  • Good communication and interpersonal relationship skills, able to communicate with all level of employee
  • Able to work independently, multitask, good team player and work in fast paced environment
  • Proficient in Microsoft office applications and experience in any HR software is a plus
  • Able to start work immediately or short notice period

Other Information:

  • 5 day work week, Monday to Friday, (8.00am - 5.30pm)
  • Transport provided to and fro Jurong East

Interested applicants please submit your updated resume with your current/ last drawn salary package, expected salary and earliest availability by click “APPLY NOW”

We regret that only shortlisted candidates will be notified.

Company Overview
Vac-Tech Engineering Pte Ltd