Aureus Academy

Finance Executive

Aureus Academy| Date Posted: 6-Aug-2019
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Job Nature:
Position Level:
Entry Level, Experienced
Diploma, Bachelor's / Honours

Job Description

Key roles and responsibilities for this position include:

  • 2 -3  years Accounts experience (preferably  in Retail / school)
  • Diploma in accounting/studying ACCA
  • Strong accounting concept             
  • Responsible                                
  • Detailed and meticulous                        
  • Proactive                    
  • Reports to Senior Finance Manager 


Accounts Receivable

  • Daily extraction of Sales invoice info from  ChargeOver/Salesforce, Timely and Lightspeed  
  • Daily allocation of sales income into current month and future months (deferred income)  
  • Daily data entry of sales invoices into Quicbooks Pro / Sage      
  • Daily matching of bank receipts against sales invoices from ChargOver/Salesforce, Timely and Lightspeed      
  • Daily entry of bank deposits into Quickbooks / Sage            
  • Voiding of ChargeOver / Salesforce invoices, refunds/partial refunds, applied deposits      
  • Daily entry of voided invoices, refunds/partial refunds, applied deposits into Quickbooks Pro/Sage                          
  • Data entry of voided invoices, refunds / partial refunds into Quickbooks / Sage
  • Document the policy and procedure for sales and receipt        
  • Filing & scanning  of bank statements            
  • Ensure output GST amount is computed and keyed into Quickbooks properly
  • Reconcile Merchandise Card Receivable account on a monthly / bi-weekly basis           
  • Reconcile Lightspeed sales to receipts (for offline Visa/Master) on monthly / daily basis  
  • Open AR report to Centre managers              
  • Process improvement                        
  • Customer deposit reconciliation            



Account Payable                                

  • Staff reimbursements including matching of expense claim receipts 
  • Prepare payments (Giro / Cheque) to  suppliers / vendors, landlords and manual refund of deposits / lessons to students / parents        
  • Daily cash movements                    
  • Maintain tax supporting invoices in soft copy in respective year's folder
  • Assist Finance Manager in inventory retail stock takes and reconciliation
  • Asssit Finance Manager in maintaining security deposit schedule  including fitting out/electricity deposit                    
  • Assist Finance Manager in keeping track of renovation expenses for loan drawdown    
  • Process improvement                                      
  • Credit card - matching of receipts and monitoring of spending limits
  • Grab admininistrator and monitoring of Grab expenses        
  • Any other duties as assigned by manager e.g Salesforce/Sage integration 
Company Overview
Aureus Academy