Finance (& Admin) Executive (up to $3,000)

Recruit Express Pte Ltd| Date Posted: 18-Oct-2020
EA Licence No: 99C4599|EA Personal Registration No: R1329386
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Permanent, Contract
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Job Description

Job Title: Admin & Finance Executive (Contract - 1 Year, Convertible to perm)

We are hiring under Recruit Express headcount and you will be deployed to:

Location: Central 

Pay: up to $3,100

Duration: 1 year contract (Convertible to perm)

Working Hours: Office Hours


1.  Cost Management

  • Collect payment information and match against budget
  • Highlight irregularities and provide Cash Flow projection base on Budget/Contract
  • Capex report generation; (Performance vs Budget) – month to month, Accumulated

2. Budget Management

  • Based on Corp guideline, to set BPIT milestone, emailing stakeholders to request for budget submission and reminder(s) on deadline
  • Collect Budget figure and review if figures are correct
  • Conscientiously keep figures in Google Sheet updated for comparison with previous budget
  • Check differences and highlight
  • Make report for Budget Forecast (2 x a year)


3. Contract Management

  • Receive contract, match with approval documents
  • Create summary reports. 
  • Review contracts from commercial perspective to liaise and communicate with Legal Team
  • Once contract is clear for signatory ensure its duly signed
  • Ensure contract is well documented and uploaded in system

Sub 1 : Accounts Payable Management

  • Receive and record receipt date of invoices
  • Reject invoices with no Contract ID
  • Upload invoice with Contract ID for verification 
  • Email verifiers to review invoices (including reminders) 
  • Process verified invoices for Payment 
  • Liaise with various stakeholders to ensure smooth payment process

Sub 2 : Accounting for BPIT Team Credit Card Usage 

  • Keep track of Credit Card usage
  • Ensure all purchases are approved by BPIT SVP, via PA as per GHQ GA's latest policy and process
  • Upload all supporting documentation to Team Drive and periodically check for SOA availability 
  • Ensure all reconciliation is in order and transactions are well-validated, 
  • Report any suspicious transaction and raise a dispute request to HSBC via GA approval and advice. 

Sub 3 : Accounts Receivable Management

  • Raise Invoice for recovery of miscellaneous items information. 

Sub 4: Vendor Management

  • Create and update Vendor information. 


  • General Administration and ad-hoc admin support
  • Handle requests and queries appropriately


Ernieza Binte Zailani, R1329386
Email Address: [Click Here to Email Your Resume]
Recruit Express Pte Ltd 
EA Licence No: 99C4599 

We regret that only shortlisted candidates will be contacted.

Company Overview
Recruit Express Pte Ltd