Executive Secretary

SGS Testing & Control Services Singapore Pte Ltd| Date Posted: 11-Apr-2019
EA Licence No: 10C4942|EA Personal Registration No: R1221389
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Job Nature:
Permanent
Position Level:
Experienced
Job Category:
Qualification:
Diploma

Job Description

PRIMARY RESPONSIBILITIES

  • Provide secretarial and administrative support to the Country Managing Director
    and SEAP Chief Operating Officer.

REPORTING

  • Country Managing Director (solid line)
  • SEAP Chief Operating Officer (dotted line)

SPECIFIC RESPONSIBILITIES

  • Provide full spectrum of secretarial and administrative support.
  • Schedule appointments, coordinate meetings, and book meeting venues.
  • Manage, organize and maintain superiors’ calendars including appointments,
  • meetings, and travel.
  • Manage travel arrangements including air tickets and hotel accommodation for
  • superior and overseas guests.
  • Consolidate and submit various management reports.
  • Manage all assigned vendors.
  • Assist in PowerPoint presentations and other materials needed for meetings.
  • Any other tasks as assigned by the supervisor.

PROFILE

  • Diploma in any discipline
  • At least 5 years of relevant working experience as a Secretary or Personal
  • Assistant.

REQUIRED SKILLS

  • Highly organized with the ability to multitask
  • Work well under pressure and meet tight deadlines
  • Independent, resourceful, fast and decisive
  • Good communication and interpersonal skills, with an ability to interact with all levels of management, suppliers, and clients
  • Possess the highest quality standard all the time
  • Good team player
  • Proficient in Microsoft Office applications
Company Overview
SGS Testing & Control Services Singapore Pte Ltd