Executive Secretary (for Top Management, Director - Healthcare MNC)

Recruit Express Pte Ltd| Date Posted: 1-Jul-2019
EA Licence No: 99C4599|EA Personal Registration No: R1551708
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Job Nature:
Permanent, Contract
Position Level:
Experienced, Manager
Diploma, Bachelor's / Honours

Job Description



  • Coordinate the diary, travel planning and appointment booking for Head of Singapore
  • Provide administrative and secretarial support to Head of Singapore
  • Hotel and transport booking for corporate visitors to/ from Singapore
  • Provide support to Head of Singapore and department heads in staff resignation and recruitment
  • Managing staff leave record and maintains a record of all HR related documents.
  • Organise key events for the office including team building events and staff training
  • Coordinate induction of new staff for Business Support matters (e.g. IT requirements, mobile phone/blackberry, Barclays charge card, medical insurance, other inclusions)
  • Liaise with Corporate HR to inform and clarify local/regional laws and regulations that impact the recruitment and departure of staff
  • Work closely with Corporate HR to ensure that all HR policies are complied with.
  • Provide administrative support to team members for visa applications, renewals and cancellations and official letters
  • Support Head of Singapore on performance and salary review processes
  • Coordinate a leaver’s exit process including completion of exit checklist.
  • Attend global HR / L&D conference calls and advise on new trends and policies for Singapore team members.


Job Requirements:

  • Min. Diploma or Degree holder with 5 years working experience
  • Private Secretarial Certificate with 5 years of experience
  • Excellent communication skills is a must
  • Meticulous and able to handle numbers is a must
  • Proficient in more than one language
  • Proficient in Microsoft Office
  • Location : Central


If you are interested in any of the positions, do kindly drop your most updated resume to

[Click Here to Email Your Resume] (Attn: Secretary/ Executive - Leon)


Thank You.

Leon Leong De Cong
Recruit Express (Healthcare & Lifesciences Division)
EA License: 99C4599

Company Overview
Recruit Express Pte Ltd