Executive Assistant to Senior Executive Assistant, Inpatient Operations

National University Hospital | Date Posted: 20-Sep-2018
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Job Description

Job Purpose

  • To provide administrative support to HOD, Inpatient Operations and Assistant Manager/Senior Assistant Manager and Senior Executive (SE).

Duties and Responsibilities

Major Duties (80%)

  • Collect and dispatch documents from/to areas within hospital premises
  • Perform typing, faxing, sorting, filing and recording of documents and forms
  • Answer phone calls, handle enquiries, record and convey messages
  • Work together with nurse managers and doctors (for wards) to ensure its smooth running daily
  • Handle purchase and work requisition processes, from calling suppliers for quotation to submitting invoices to Finance for payment.
  • To assist the manager to collate and update relevant data required for purposes of cost management and improvement (utilisation of departmental budget to achieve optimisation of allocated resources).
  • Raise e-Payment for bills to pay vendors.
  • Filing and tracking of Ambulance and NWPT invoices.
  • Perform any other duties assigned by Reporting Officer.

General Duties (20%)

  • Provide Dispatch duties and leave coverage.
  • Any other duties as assigned by Reporting Officer.

Job Requirements

Skills and Knowledge

  • Good co-ordination, interpersonal and communication skills.
  • Proficient in Microsoft Office Applications.
  • At least two years’ working experience, preferably in healthcare industry.

Personal Traits

  • Pro-active, self-motivated, with a “can-do” attitude
  • Ability to multi-task, work independently and work in a team.
  • Service-oriented and customer-focused.

Educational Qualifications

  • Diploma from a recognised institution.

Interested applicants are invited to email a detailed resume stating your current and expected salary.
We regret that only shortlisted candidates will be notified.



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National University Hospital