Executive Assistant/ Senior Executive Assistant , Operating Theatres

National University Hospital | Date Posted: 16-Jul-2018
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Job Nature:
Position Level:
Entry Level, Experienced

Job Description

Job Purpose
  • To provide operational and administrative support to Senior Nursing Officers / Nursing Officers and Ops & Admin Manager in assigned area.
  • Assigned areas include Operating Theatres (OT) in Main Building, Kent Ridge Wing and/or Medical Centre.

Duties and Responsibilities

Primary Duties (80%)
  • End-to-end process for Consignment items, including but not limited to:
  1. Liaison with vendors on quotation, delivery schedules and stock levels 
  2. Matching of vendors’ invoices to patients’ bill
  3. Raising of Purchase Requests for payment to vendors
  • Work with MMD on inventory levels for stock and non-stock items.
  • Handle purchase and work requisition processes, from calling suppliers for quotation to    submitting invoices to finance for payment. (RFQ / ePayment).
  • Assist with resolution of patient’s feedback if any.
  • Assist with tracking and monitoring of CAPEX and OPEX usage in assigned area.
  • Guide and coach junior staff.
Secondary Responsibilities and Duties (20%)
  • Issue of lockers and resetting of lockers in Staff Change Room.
  • Collate statistics/reports required by the department for purposes of cost containment or
  • process improvements.
  • Assist with review and update of Standard Operating Procedures where applicable.
  • Requisite, control and maintain utilization of office supplies in the department.
  • Cross cover duties.
  • Any other duties as assigned by Reporting Officer.

Job Requirements

Skills and Knowledge
  • Good co-ordination, interpersonal and communication skills.
  • Proficient in Microsoft Office Applications.
  • At least two years’ working experience, preferably in healthcare industry.
Personal Traits
  • Pro-active, self-motivated, with a “can-do" attitude
  • Ability to multi-task, work independently and work in a team.
  • Service-oriented and customer-focused.
Educational Qualifications
  • Diploma from a recognized institution.

Interested applicants are invited to email a detailed resume stating your current and expected salary.
We regret that only shortlisted candidates will be notified.

Company Overview
National University Hospital