Aureus Academy

Executive Assistant

Aureus Academy| Date Posted: 26-Feb-2021
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Job Nature:
Permanent
Position Level:
Experienced
Qualification:
Diploma, Bachelor's / Honours

Job Description

 

Aureus Group is looking for a new Executive Assistant to support our executive team. He/She will manage mostly business related tasks for the team and perform a variety of administrative tasks to support our company’s senior-level executives.

 

In addition to general administrative work, Executive Assistants may be in charge of scheduling meetings, taking minutes during sessions, maintaining databases and producing reports or presentations.

Job Responsibilities:

  • Maintains executive's appointment schedule by planning and scheduling meetings and conferences.
  • Preparing financial statements, reports, memos, invoices letters, and other documents.
  • Answering phones and routing calls to the correct person or taking messages.
  • Handling basic bookkeeping tasks.
  • Filing and retrieving corporate records, documents, and reports.
  • Helping prepare for meetings and accurately recording minutes from meetings.
  • Manage information flow in a timely and accurate manner.
  • Manage executives’ calendars and set up meetings.
  • Make travel and accommodation arrangements.
  • Act as an Office Manager and performing office duties.
  • Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; and verifying receipt of supplies.
  • Provide general administrative support.

 

Candidate’s Checklist:

  • Work experience as an Executive Assistant, Personal Assistant or similar role.
  • In-depth understanding of entire MS Office suite.
  • Ability to organize a daily workload by priorities and multitask.
  • Must be able to meet deadlines in a fast-paced quickly changing environment.
  • A proactive approach to problem-solving with strong decision-making skills.
  • Excellent verbal and written communications skills.
  • Attention to detail.
Company Overview
Aureus Academy