Executive Assistant

Aureus Group is looking for a new Executive Assistant to support our executive team. He/She will manage mostly business related tasks for the team and perform a variety of administrative tasks to support our company’s senior-level executives.

In addition to general administrative work, Executive Assistants may be in charge of scheduling meetings, taking minutes during sessions, maintaining databases and producing reports or presentations.

Job Responsibilities:

• Maintains executive's appointment schedule by planning and scheduling meetings and conferences.
• Preparing financial statements, reports, memos, invoices letters, and other documents.
• Answering phones and routing calls to the correct person or taking messages.
• Handling basic bookkeeping tasks.
• Filing and retrieving corporate records, documents, and reports.
• Helping prepare for meetings and accurately recording minutes from meetings.
• Manage information flow in a timely and accurate manner.
• Manage executives’ calendars and set up meetings.
• Make travel and accommodation arrangements.
• Act as an Office Manager and performing office duties.
• Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; and verifying receipt of supplies.
• Provide general administrative support.

Candidate’s Checklist:

• Work experience as an Executive Assistant, Personal Assistant or similar role.
• In-depth understanding of entire MS Office suite.
• Ability to organize a daily workload by priorities and multitask.
• Must be able to meet deadlines in a fast-paced quickly changing environment.
• A proactive approach to problem-solving with strong decision-making skills.
• Excellent verbal and written communications skills.
• Attention to detail.