Executive Assistant (Clarke Quay/ up to 3k/ Marine)

Responsibilities:

• Provide administrative and secretarial support to Director and shipping department, including:
  • assist in preparation of presentations, reports and analysis
  • monitor outstanding tasks
  • maintain schedule and update calendar
  • liaise with other departments/teams and external contacts
  • organise, maintain and improve the department’s paperwork, documents and filing system
  • schedule and attend meetings, prepare meeting agenda and take minutes 
  • manage the department’s admin budget
• Maintain high level of confidentiality
• Assist in ad hoc projects

Requirements:

• More than 2 years’ secretarial/administrative experience supporting higher management
• Must be proficient in Microsoft Office applications (Outlook, Words, Excel & Power Point)
• Meticulous, proactive and creative
• Good time management, organisation and communication skills
• Enjoys challenging work. Self-driven individual who is able to work under pressure and independently