Corporate Contracts & Proposal Executive - Clinical Trial MNC

Recruit Express Pte Ltd| Date Posted: 21-Nov-2020
EA Licence No: 99C4599|EA Personal Registration No: R1875164
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Job Nature:
Position Level:
Entry Level, Experienced
Diploma, Bachelor's / Honours

Job Description


This position provides supports and assistance to the BD team in the entire process of development and completion of Request for Proposal (RFP), Request for Information (RFI) and related business contract documents. The RFP/RFI response process includes setting timelines, compiling RFP/RFI responses using client templates. Coordinate with various stakeholders, preparation and submission of final documents. This position requires overall management of activities involved in the development and revision of the company business contracts with clients, vendors and subcontractors under the supervision and guidance from responsible BD account owner(s) and/or opportunity owner(s). This person works closely with business development, operations, legal, and other management teams and utilizes their knowledge of services, standards, pricing and implementation processes to complete these documents.

  • Directly/indirectly achieve new business won (NBW) target set by the Company under the guidance and supervision of BD account owner(s) and/or opportunity owner(s)
  • Prospect new customers and business opportunities under the guidance and supervision of BD account owner(s) and/or opportunity owner(s)
  • Support and/or participate in coordination between the customer and operations teams and maintain general knowledge of all services for appropriate cross-promote opportunities.
  • Coordinate with respective parties in contracts and proposals to develop competitive proposal. Aggressively pursue awareness of competitive activities, positioning and pricing, which includes specific reasons for awards and non-awards.
  • Prepare and manage a dynamic queue of budget proposal assignments and meet strict submittal deadlines through working collaterally and collaboratively with relevant parties involved
  • Set clear deadlines and work with business development and operational teams to develop budget proposals that specifically address the needs and interest of each prospective client
  • Prepare, coordinate and compile persuasive contents to customize a document (RFP/RFI) for a specific prospective client through working with business development and operational professionals
  • Identify, request and collate quotations from external vendors to support budget proposal development
  • Manage timelines carefully to deliver a complete and final document on time
  • Provide exceptional customer-centricity service to internal clients including developing rapport, being responsive, and providing high-quality deliverables on time
  • Manage and maintain paper and/or electronic files and any supporting documents, including opportunity tracking database utilizing company’s tracking tools (such as Salesforce) to ensure database is current
  • Prepare, finalize, negotiate (if required), amend and terminate contracts with sponsors through working with business development, operations, legal and other management teams
  • Prepare, coordinate and finalize Confidentiality Disclosure Agreement (CDA), Master Service Agreement, initial Work Order (WO), Letter of Intent (LOI), Vendor Service Agreement (VSA) and/or internal Project Order (PO) preparation and internal review upon project award. Response to inquiries regarding contract obligations and revisions, as required
  • Proactively review, trigger and prepare all applicable change orders and agreements in a timely manner
  • Support and contact business development and/or operations and the client and/or vendor ensuring that all legal and contractual matters are addressed efficiently and promptly
  • Support and participate in client meetings if required. Assist and/or attend in bid defence meetings with clients to support in proposal and budget discussion


Job Requirement: 

  • Minimum bachelor degree (major in Science, Finance, Marketing, Communications, Business or other business related field)
  • Minimum 1-2 year of relevant working experience, preferably in the CRO and/or pharmaceutical industry
  • Preferably with experience in marketing, business development, proposal development, or equivalents
  • Self-initiative to perform duties and proven ability to manage a schedule- and datelines-driven process
  • Ability to manage time and prioritize, multi-tasking, work independently and follow through with assigned tasks
  • Strong attention to detail and quality conscious and demonstrated ability to prepare materials with a high degree of accuracy
  • Possess strong coordination and client-focused service attitude (internal and external)

Interested candidates please submit your resume to [Click Here to Email Your Resume]


Jace Choo Oi Kei
Personnel EA License No.: R1875164
Recruit Express Pte Ltd (EA Licence No.: 99C4599)


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Recruit Express Pte Ltd