Coordinator, Production (Temp) - 1 year (Art Science Museum)
Summary of Job Responsibilities
The Production Coordinator of Public Programmes is a new role within ArtScience Museum’s Programmes department supporting all production aspects of the Museum’s public programmes, including artist-led performances, collaborative showcases, conferences and talks, film screenings and other public events organised throughout the year. These are designed to critically and creatively engage with the Museum’s mandate and contextualise its exhibition themes, and communicate to a broad range of audiences in clear and direct ways the concept of ArtScience - the intersection between art, science, culture and technology.
The Production Coordinator of Public Programmes will assist to plan, manage and execute the logistical details of public programmes with a keen understanding of event production requirements, working closely with colleagues across multiple departments, as well as artists, collaborators and vendors. This position will require nights, weekends and Public Holidays, and willingness to adjust hours to accommodate programming needs.
The Programmes department delivers in a dynamic, fast-paced environment. As such, ArtScience Museum seeks an enthusiastic, committed individual who is able to work independently and as part of a team. The post-holder should have experience in event management and production, demonstrating the ability to organise work flows, set priorities, meet critical deadlines and work concurrently on several projects with minimum supervision. The post-holder should have excellent interpersonal and communication skills, competent in communicating information effectively, accurately and positively. This position also requires tactful, creative problem-solving abilities.
- Assist with the planning, organising, administration and execution of the museum’s public programmes which include artist-led performances, collaborative showcases, conferences and talks, film screenings and other public events organised throughout the year.
- Track project timelines, budgets, logistics plans, technical production needs and event schedules, ensuring every aspect of the Museum’s commitment to the programme stays on schedule.
- Assist with site walk-throughs, set-up, deployment, run and load-out, ensuring safe working conditions in compliance with Workplace Safety and Health regulations.
- Support all frontline and backend operations, working closely with internal teams (Visitor Services, MICE, Technical, Security, Facilities, Visual Media, MarComms Social) to ensure event success and adherence to protocols.
- Act as a point person between artists, collaborators, third-party vendors and the museum as needed.
- Coordinate evaluation of programmes, including collating feedback for data analysis and reporting.
- Conduct post-event evaluation to identify and implement areas of improvements as needed.
- Maintain inventory of event production equipment, materials and supplies.
- Organise documentation of working documents, content files, audio-visual materials, etc.
- Supporting other projects and duties as assigned.
- Diploma in Arts Management or related field.
- At least 1-2 years’ experience in a similar role within museums or arts and cultural institutions with knowledge of event management and technical production.
- Work on evenings, weekends and public holidays when required, and willing to adjust hours to accommodate programming needs.
- Proficient in written and spoken English. Working knowledge of a second language is desirable.
- Highly motivated, independent and organised, and ability to deliver in a fast-paced, deadline-oriented environment.
- Ability to assist with multiple projects in various stages of development and handle a broad spectrum of responsibilities and tasks with attention to detail.
- Strong resilience and flexibility, and ability to propose creative solutions in a variety of situations.
- Ability to remain calm and use good judgment in high-pressure situations.
- Excellent verbal and written communication, interpersonal skills and cultural diplomacy.
- Positive team player and ability to work effectively and harmoniously with diverse teams.
- Competent in computer systems, word processing, spreadsheet and data management programmes. Knowledge of photo and video editing softwares is a plus.
- Positive, curious, willing to learn and support the overall mission of ArtScience Museum, with a passion for developing and implementing audience-centred programmes in the arts and culture ecology.