Contract Staff Academic Executive (Educational Industry) @ Boon Lay

Success Human Resource Centre Pte Ltd| Date Posted: 27-Oct-2020
EA Licence No: 97C4832|EA Personal Registration No: R1107390
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Job Nature:
Position Level:
Entry Level
Diploma, Bachelor's / Honours

Job Description

  • 6 Months Contract
  • Boon Lay
  • Office Hours
  • $2200 - $2500


Job Descriptions:


  • Perform secretariat duties for Accreditation Committee
  • Prepare materials and coordinate inputs from different stakeholders
  • Provide coordination, liaising and logistic support e.g coordinate meetings, prepare reports etc to ensure the smooth execution of the accreditation visit


  • Support and participate in various welcome events for freshmen and answer queries on curriculum, courses, etc.
  • Coordinate and manage the distribution of matriculation cards for freshmen
  • Facilitate Mentor-Mentee assignment


  • Support team in developing semester timetable and option groups (eg. Check for conflicting schedules and verify accuracy of schedule in system etc)

Part Time (P/T) Lecturers

  • Orientate new PT Lecturers to our system and facilities, and assist them in obtaining access



  • Work with the relevant authorities to review and confirm exemption list prior to the commencement of every AY.
  • Set up platform for exemption request and send invite 2 weeks before semester starts
  • Review exemption requests and notify students of outcome
  • Update exemptions 


Dean’s List

  • Work with COE to prepare Dean’s List Award Letters
  • Organise Dean’s List Award Letters Presentation
  • Arrange for collection/mailing of Dean’s list award letters



  • Set up course sites prior to each semester
  • Enroll all instructors, TAs, TEs and set up lecture recording schedule
  • Assist to troubleshoot or redirect issues faced by instructors and students


Course Administrations

Prior to semester

  • Compile and disseminate ‘important information’ to instructors e.g. teaching schedule, exam schedule etc
  • Consolidate class attendance lists and for sharing with instructors



  • Provide logistic and coordination support to instructors during semester e.g. printing quizzes, posters, sourcing for invigilators etc
  • Facilitate and administer relevant surveys for the courses/curriculum e.g. exit surveys, accreditation surveys
  • Calculator administrator e.g. ensure approval list updated, sufficient stickers, process model approval and filing
  • Ensure UG website content is updated and accurate
  • Maintain proper documentation, archival and updates of UG materials e.g. study plan, syllabus, motherlist etc
  • Provide support to FYP/IRP/OFYP coordinators in logistic and administrative matters
  • Attend to all students’ enquiries for undergraduate matters
  • Administer Leave of Absence (LOA) and Semester Leave of Absence (SLOA) scheme for students
  • Administer withdrawal and change of programme


End of semester

  • Share ‘LOA’ data for the semester with instructors
  • Provide support to FYP/IRP coordinator to organize FYP/IRP poster presentations session, including printing posters, set-up panels, facilitate the scheduling of moderators etc.
  • Coordinate with supervisors and moderators to ensure FYP/IRP/OFYP grades are compiled in time for mark entry
  • Organise annual shredding services for UG related materials and SCBE



  • Process internship marks from CAO
  • Address student queries on internship or direct to CAO
  • Act as POC for CAO and OAS


Exchange and MOOC

  • Facilitate course-matching approvals
  • Address students’ enquiries exchange relating to curriculum or direct to OGEM
  • Process students’ credit transfer


Quarantine / Decentralised/ Online Exam

  • Provide coordination and administrative support for decentralized/quarantine/Online examinations eg. Arrange for invigilators, put together contact list, venue booking and preparation etc



  • Assist in the coordinating and perform scripts checking duties
  • Ensure proper filing of exam/quiz scripts in UG storeroom every semester



  • Counter service
  • Staff school/corporate events when necessary e.g Open House
  • Prepare and file various types of reports and statistical information as assigned
  • Perform secretariat duties and organize department meetings/activities
  • Any other ad-hoc duties or projects assigned



  • 6 Months Contract



  • Boon Lay


Working Hours:

  • Mon to Thurs:  8.30am to 5.45pm
  • Fri: 8.30am to 5:30pm



  • $2200 - $2500


Job Requirements:

  • Minimally a Diploma holder
  • Minimum 1 to 2 years of working experience, preferably in educational industry
  • Good interpersonal skills and is customer centric
  • Excellent communication skills
  • Meticulous and able to work independently
  • Highly organized and has good time management skills
  • Adaptable to changes quickly
  • Team player and able to work with all levels of staff
  • Proactive and has initiative
  • Able to work in a highly demanding and fast pace environment
  • Tactful and able to demonstrate empathy whenever necessary
  • Project management skills
  • Good analytical and strategic thinking skills


In lieu of physical interviews, we will be conducting virtual interview, i.e. Skype/WhatsApp/Facetime/Zoom


Interested applicants, kindly email your detailed resume (MS Word format is preferred):


[Click Here to Email Your Resume] (Reg No: R1107390)


Please ensure that applications sent through email are no bigger than 1Mb.


We thank all applicants for your interest but regret to inform that only shortlisted candidates would be notified.


Success Human Resource Centre Pte Ltd (EA License Number: 97C4832)
1 Sophia Road, Peace Centre,
#06-23/29 Singapore 228149
T: 6337 3183 | F: 6337 0329 | W:

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Success Human Resource Centre Pte Ltd