[Contract/Perm] Senior Facilities & Office Admin Manager (Up to $5,500)

Recruit Express Pte Ltd| Date Posted: 26-May-2020
EA Licence No: 99C4599|EA Personal Registration No: R1986990
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Job Nature:
Permanent, Contract
Position Level:
Experienced, Manager
Diploma, Bachelor's / Honours

Job Description

Jobs Responsibilities

  • Review on sales productions report and negotiate on contracts and agreements (local and global contracts):
  • Office facilities preventive maintenance service agreement negotiation, including but not limited to:
    • M&E
    • Aircon
    • Sump Pump & Drainage Pump
    • Water Leakage System
    • Vertical wall (landscaping service)
    • Handyman
    • Furniture system
  • Price negotiation on Office Supplies and regular admin services, such as:
    • Stationery & Printing Stationery
    • Pantry supplies & fruit
    • Overseas and Local courier services
    • International mover services
    • Work Pass outsource service / agency
    • Stationery & Pantry equipment
    • Fire safety equipment
  • Provide advice on ad Hoc office facilities maintenance and repair matters, by liaising with Admin personnel and service contractor/renovation company, to provide solution.
  • Office seating arrangement for onboarding and offboarding, internal transfer.
  • Corporate credit card matters – new application, renewal, termination, monthly report submission.
  • Liaise with travel agents for travel reports, credit card updates.
  • Insurance claims matters
  • Liaise with Building Management office for all the necessary matters, such as building maintenance matters, power shutdown exercise, road closure, common area repair works.
  • Communicate with a team of Secretary, for matters related to Hotel, Service Apartment arrangement, event coordination (tea ladies & event space set up) and admin related matters on ad hoc basis.
  • Assist in Interim Accommodation for new hires (Expatriate) by collaborating with HR, Department Head and Secretary.
  • Monthly admin expense report, invoice payment status, admin related projects and streamlining processes, insurance monthly payment updates.
  • Assist Deputy Manager in year-end budget report preparation and submission.
  • Represent Admin in Fire Safety Committee and Fun Committee.
  • Any duty as assigned


Job Requirements

  • Min. 4-6 years of experience in office admin cum facilities experience
  • Able to work independently
  • Possess a keen eye for detail
  • Ability to perform under pressure

Application Procedures
Interested candidates, please email your resume to:

Attention: Lynn Mak Ling Ling (CEI No. R1986990)
[Click Here to Email Your Resume]
Recruit Express Pte Ltd (EA No. 99C4599)

Company Overview
Recruit Express Pte Ltd