Contract Finance Exe/Supervisor, Payroll x3 - Up to $4.5k @ Boon Lay (Educational Industry)

Success Human Resource Centre Pte Ltd | Date Posted: 16-Nov-2018
EA Licence No: 97C4832 | EA Personal Registration No: R1107390
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Job Nature:
Contract
Position Level:
Experienced
Qualification:
'A' Levels, Diploma, Bachelor's / Honours

Job Description

Contract Finance Exe/Supervisor, Payroll x3 – Up to $4.5k @ Boon Lay (Educational Industry)

  • Immediate till May 2019
  • Up to $4500
  • 5 days work week
  • Located @ Boon Lay

Job Responsibilities:

Finance Executive

Service Delivery

Assist with complete and timely payroll processing. Tasks include:

    1. Download payroll items from HRIS onto Payroll System, including:
      • Contract renewal data, salary adjustment data and change in scheme of service data from ODS.
      • New staff data from One Data Source (ODS).
    2. Perform timely and accurate payroll processing. Tasks include:
      • ODS processing log containing the downloaded data is reviewed for further follow up actions where necessary (e.g. withhold salary for tax clearance due to resignation/contract expiry or release salary due to contract extension).
      • Allowance / deductions coding (e.g. unconsumed leave payment, ex-gratia payment, no pay leave deduction, salary withheld and refund, etc)
      • Update WBS/Cost Centre based on Faculty form/Commencement of work form.

 

    1. Adhoc payment processing:
      • Prepares payment vouchers for adhoc payroll processing and approval.

 

    1. File electronic IR21 for resigned foreign staff for tax clearance to IRAS. Tasks include:
      • Prepare IR21 details.
      • Release staff’s final net salary after tax clearance.
      • Payment of withheld tax to IRAS in a timely manner.

 

    1. Government paid leave claims preparation by retrieving completed claims summary and necessary data.

 

    1. Perform EOM reclassification

 

Operational Excellence

  • Ensure quality and accurate delivery of services within agreed KPIs and SLAs.
  • Ensure adherence to guidelines and policies set by Office of Finance (FIN).
  • Maintain integrity of employee information and ensure information accuracy.

 

 

Relationship Management/Customer Relations

  • Cooperate and build positive relationships with staff and peers to ensure process efficiency and consistency.
  • Provide internal and external audit support.
  • Resolve payroll related inquiries. If unable to resolve, escalate issues to Payroll Supervisor where applicable.

 

 

Finance Supervisor

Service Delivery

  1. New HRIS Project:
  • Assist with data validation during the various data migration phases.
  • Assist with preparation of data migration templates

 

  1. Assist with Payroll and Specialised payment operations. Tasks include:

 

  1. Manage and ensure accurate, complete and timely payroll processing
  • Preparation of monthly payroll analysis report
  • Review that payroll coding forms are accurately coded by vouching against supporting documents before approving on the coding form
  • Compare audit trail report against the payroll coding form to ensure that the updates are effected accurately and completely.
  • Perform reporting activities relating to income taxes, CPF submissions and employer contribution.
  • Handling request for EOM information
  • Submit IR21 electronically for resigned staffs for tax clearance to IRAS

 

  1. Part Time Student Assistants Claim (PTSA)
  • Review and ensure claims are processed on timely manner with proper and correct approval
  • Review and reconcile posting of the claims in batches from PTSA to SAP
  • Check and endorse payment voucher listings to ensure correct payment details

 

 

  1. Research Scholar Stipend
  • Review and ensure the accuracy of the stipend amount are processed with correct approving authority and disbursed in compliance with financial policies and procedures
  • Check and endorse payment voucher listings to ensure correct payment details

 

  1. Relocation Assistance Scheme (RAS)/Home passage
  • Review reimbursement claim form and invoices for faculty staff on their eligibility for airfare class and baggage entitlement (sea/air/excess 30kg per staff and/or family), number of trips per year against FAC form
  • Check voucher listing to ensure correct reimbursement to faculty staff

 

  1. Contract for Service/ External examiners/ Part Time Lectures
  • Check for proper approval against Delegation of Authority
  • Ensure supporting documents are attached
  • Check voucher listing to ensure correct payment details.

 

  1. NRP reimbursement:
  • Ensure all supporting receipts and relevant documents are attached
  • Check for proper approval against Delegation of Authority
  • Ensure instructions indicated in NRP are specified and processed accordingly
  • Timely processing of payments to NRP and vendors
  • Check voucher listing to ensure correct payment to NRP.

 

Operational Excellence

  1. Ensure quality and accurate delivery of services within agreed KPIs and SLAs
  2. Ensure adherence to guidelines and policies set by Office of Finance (FIN)

Relationship Management/Customer Relations

  • Cooperate and build positive relationships with peers and supervisors to ensure process efficiency and consistency and to promote teamwork and communication among team members
  • Provide internal and external audit support
  • Communicate with customers and other employees to resolve queries / address requests

 

Period:

  • Immediately till May 2019

Salary:

Finance Executive

  • Up to $2800

Finance Supervisor

  • Up to $4500

Working Hours:

  •  Mon – Thurs 8.30am to 5.45pm
  •  Fri 8.30am to 5.15pm

Location:

  • Boon Lay (Tertiary Institution)

Job Requirements:

Finance Executive

  • Minimum A-level / Diploma / Equivalent Qualification / Relevant Experience.
  • Demonstrates understanding of the requirements of CPF Act, Income Tax Act and Employment Act that are applicable to payroll processing
  • Experience with using SAP
  • Proficient in Microsoft Excel
  • Good team player
  • Independent
  • Meticulous
  • Good interpersonal and communication skills
  • Reliable and dependable
  • Ability to work under pressure

 

Finance Supervisor

  • A recognized University degree in accounting or business or equivalent
  • Minimum 5 years of relevant working experience in handling payroll and staff benefit in a similar capacity.
  • Good working knowledge of SAP will be highly valued.
  • High degree of proficiency in MS Word, Excel and PowerPoint is highly preferred.
  • Demonstrates sound understanding of the requirements of CPF Act, Income Tax Act and Employment Act that are applicable to payroll processing.
  • Excellent interpersonal, communication skills, analytical skills
  • Hands-on and comfortable working under tight deadlines
  • A highly motivated self-starter and versatile team player, possessing excellent problem solving skills with close attention to details
  • A team player

 

Interested applicants, kindly email your detailed resume (MS Word format is preferred):

 

[Click Here to Email Your Resume] (Reg No: R1107390)

 

Please ensure that applications sent through email are no bigger than 1Mb.

 

We thank all applicants for your interest but regret to inform that only shortlisted candidates would be notified.

 

Success Human Resource Centre Pte Ltd (EA License Number: 97C4832)
1 Sophia Road, Peace Centre,
#06-23/29 Singapore 228149
T: 6337 3183 | F: 6337 0329 | W: www.successhrc.com.sg

 

 

Company Overview
Success Human Resource Centre Pte Ltd