Centre Manager (contract till 31 Dec 2024), Centre for Computational Law

Singapore Management University| Date Posted: 24-Dec-2020
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Job Nature:
Contract
Position Level:
Manager
Job Category:
Qualification:
Diploma, Bachelor's / Honours

Job Description

This position is for Centre for Computational Law, School of Law

Managerial and Communications

  • Supervise administrative officers to assist with operations and administration for the Centre and the research programmes and activities that come under the Centre.
  • Advise the Centre Director on communications matters; specifically, ensuring the preparation of speaking remarks/presentations, meeting agenda, emails, and briefings.
  • Preparing initial drafts of email communications relating to Centre communications, Centre grant mandates and change requests, tracking and following up on third-party communications made to Centre Director, Principal Investigator(s), Co-Investigator(s), and Industry Director.
  • Leading all administrative and coordination efforts for all events hosted by the Centre (e.g. securing venue space, vendor management, coordinating timelines, following up with third parties).
  • Set-up and maintain an organisational structure for the Centre’s administrative paperwork and communications.

Project Management

  • Work with the Centre’s Principal Investigators, Co-Investigators, Centre Director(s), and/or Industry Director(s) to establish effective project plans and budgets, and support them to set and meet milestones post-award such as preparing and submitting change requests and reports to funding agencies.
  • Lead KPIs and milestone tracking and updating for all grants and financial items relevant to the Centre and its research programmes: ensuring that personnel and activities under the Centre bear KPIs and milestones in mind, and keeping the team on track in achieving them.
  • Be acutely familiar with grant mandates and parameters applicable to the Centre, and be the key personnel in charge of reporting, compliance, verification, and variation relating to grants and mandates that the Centre is subject to.
  • Train and manage administrative officers, and ensuring that administrative officers are assisting the Centre and team in meeting scheduling, coordination, and such other administrative assistance that they may require within SMU or from external parties.
  • Maintain calendars for multiple people including booking and confirming large cross-functional meetings across multiple time zones.
  • Manage various internal events/off-sites, including managing the flow of incoming and outgoing material.
  • Coordinate travel and SMU-specific arrangements, both domestically and internationally.
  • Manage and delegate all relevant responsibilities regarding administrative duties around processing travel, grant spending, reimbursement, and expense reports.
  • Heavy communication internally and externally.
  • Superior project, budget and time management skills, within tight deadlines.

Centre Research Coordination

  • Work closely with ORTT to identify funding opportunities for the Centre and keep track of grant application timelines.
  • Coordinate and manage Centre collaborations or discussions with internal and external collaborators including public lectures, conferences, and seminars. Writing first-cut emails, and following-up on discussion threads.

Centre Recruitment

  • Oversee Centre appointment advertisements, facilitating candidate selection, and onboarding of new appointees.
  • Centre Asset and Knowledge Management (including vetting and preparing the official minutes for important Centre meetings).
  • Keep track of and highlight relevant seminars / talks / events within SMU that could facilitate the work of the Centre.

 

Qualifications

  • Degree/Diploma holder with minimum 5 years of relevant working experience.
  • Good team player with excellent interpersonal and communication skills (written/spoken English).
  • Essential for the individual to be self-motivated, resourceful, and able to work independently.
  • Agile, with meticulous attention-to-detail, and well-organised.
  • Good with numbers and natural inclination for tracking progress and maintaining spreadsheets.
  • Ability to multi-task and willingness to learn quickly and effectively.
  • Preference for candidates with experience and demonstrated expertise in formal communications, and team management.
  • Familiarity with Google Suite, Microsoft suite of applications, as well as general familiarity with technology tools.
  • Eager to learn, and willingness to ask when in doubt; curiosity and a solutions-driven approach always appreciated.
  • Candidate should have an interest to develop a career in administrative / business support field, or project management.
  • Ability to be discrete and maintain confidential information.
  • Understanding of how to prioritize and respond accordingly.
  • A self starter who is able to work independently, and under pressure, while consistently exercising sound judgement even when faced with ambiguity.
  • Ability to articulate what is and is not required to deliver results, and ability manage internal and external stakeholders to achieve Centre and Programme’s objectives.
  • Excellent organizational skills and ability to roll up your sleeves to get things done.

Other Information

Candidates who do not possess the stipulated qualifications but have relevant work experience may still apply. Remuneration and appointment terms shall commensurate with qualifications and experience. SMU reserves the right to modify the appointment terms where necessary.

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