Assistant Manager, Production (Temp) - 1 year (Art Science Museum)
Summary of Job Responsibilities
The Assistant Production Manager of Public Programmes is a new role within ArtScience Museum’s Programmes department responsible for all production aspects of the Museum’s public programmes, including artist-led performances, collaborative showcases, conferences and talks, film screenings and other public events organised throughout the year. These are designed to critically and creatively engage with the Museum’s mandate and contextualise its exhibition themes, and communicate to a broad range of audiences in clear and direct ways the concept of ArtScience - the intersection between art, science, culture and technology.
The Assistant Production Manager of Public Programmes will plan, manage and execute the logistical details of public programmes with a keen understanding of event production requirements, working closely with colleagues across multiple departments, as well as artists, collaborators and vendors. This position will require nights, weekends and Public Holidays, and willingness to adjust hours to accommodate programming needs.
The Programmes department delivers in a dynamic, fast-paced environment. As such, ArtScience Museum seeks an enthusiastic, committed individual who is able to work independently and as part of a team. The post-holder should have a proven track record in event management and production, demonstrating the ability to organise work flows, set priorities, meet critical deadlines and work concurrently on several projects with minimum supervision. The post-holder should have excellent interpersonal and communication skills, competent in communicating information effectively, accurately and positively. This position requires tactful, creative problem-solving abilities in complex situations.
- Oversee the planning, organising, administration and execution of the museum’s public programmes which include artist-led performances, collaborative showcases, conferences and talks, film screenings and other public events organised throughout the year.
- Manage, track and communicate project timelines, budgets, logistics plans, technical production needs and event schedules, ensuring every aspect of the Museum’s commitment to the programme stays on schedule.
- Lead on and manage site walk-throughs, set-up, deployment, run and load-out, ensuring safe working conditions in compliance with Workplace Safety and Health regulations.
- Manage all frontline and backend operations, working closely with internal teams (Visitor Services, MICE, Technical, Security, Facilities, Visual Media, MarComms Social) to ensure event success and adherence to protocols.
- Act as the point person between artists, collaborators, third-party vendors and the museum.
- Secure relevant permits and licensing.
- Maintain internal event calendars and resolve scheduling conflicts if they arise.
- Coordinate evaluation of programmes, including collating feedback for data analysis and reporting.
- Conduct post-event evaluation to identify and implement areas of improvements as needed.
- Maintain inventory of event production equipment, materials and supplies.
- Organise documentation of working documents, content files, audio-visual materials, etc.
- Supporting other projects and duties as assigned.
- Bachelor’s Degree in Arts Management or related field.
- Minimum 4 years’ experience in a similar role within museums or arts and cultural institutions with working knowledge of event management and technical production.
- Work on evenings, weekends and public holidays when required, and willing to adjust hours to accommodate programming needs.
- Proficient in written and spoken English. Working knowledge of a second language is desirable.
- Highly motivated, independent and organised, with a track record of delivering in a fast-paced, deadline-oriented environment.
- Ability to effectively manage multiple projects in various stages of development and handle a broad spectrum of responsibilities and tasks with attention to detail.
- Strong resilience and flexibility, and ability to creatively solve problems in a variety of situations.
- Good judgment and discretion in high-pressure situations to negotiate complex requirements in a calm, professional manner.
- Excellent verbal and written communication, interpersonal skills and cultural diplomacy.
- Positive team player and ability to work effectively and harmoniously with diverse teams.
- Competent in computer systems, word processing, spreadsheet and data management programmes. Knowledge of photo and video editing softwares is a plus.
- Positive, curious, willing to learn and support the overall mission of ArtScience Museum, with a passion for developing and implementing audience-centred programmes in the arts and culture ecology.