Assistant Manager, Procurement (Facilities and Facilities Services) - Temp
Summary of Key Responsibilities
The primary responsibility of the Assistant Manager, Procurement is to work with MBS various business units including Facilities, Retails, Casino, ArtScience Museum, Hotel and Theater to raise contracting request RFQ or RFP, prepare bid document competitively bid, cost comparison, negotiate effectively in support of the organization’s projects locally.
The Assistant Manager will be responsible for managing multiple types of procurement service requisitions and contracts including:
- Material Supply and Services Agreement
- Material Supply Agreement
- General Services Agreement
- Facilities Services and Maintenance
- Other contracts as needed
In addition to raising order and negotiating contracts, the Assistant Manager is expected to perform the following tasks:
- Support and handle full set of purchasing process for Kitchen Equipment / Spares, MRO materials, After Sales services and Purchasing Project inclusive of sourcing, RFQ, price negotiation, and follow-up deliveries.
- Review and purchase Kitchen Equipment / Spares & MRO materials as requested by end users.
- Review and expedite with vendors on shortage deliveries.
- Co-ordinate with end-users and suppliers to ensure on-time delivery.
- Manage suppliers to meet cost, quality and delivery objectives
- Manage and maintain Ariba catalog.
- Lead and drive Tender or Request for Proposal
- Participate in supplier selection, criteria setting and preparation of BAW for decision for the end user.
- Supplier management to gain the best suppliers
- Align with procurement process, methods and tools
- Ensure compliance with local and global policy
- understand legal contracts and negotiate competitive terms
- have knowledge of construction material and facilities equipment
- selection of suitable vendors and comprehensive contracting management
- negotiations to ensure competitive pricing
- ensure competitive pricing with strategic service providers and establish relevant agreements where appropriate
- summary of procurement recommendation
- vendor follow-up
- attend weekly meeting
- updating weekly project tracker
- knowledge of building materials and their limitations
- knowledge of construction progression and the interrelations of various phases
- knowledge of the key requirements of local and national SOP
- ability to work with cross-functional teams and contractors to host value-engineering exercises
- ability to put together comprehensive bid document including statements or work
- ability to demonstrate value-added services throughout the contract administration period (from award through closeout)
- cross-functional department involvement and close cooperation with Design, Construction, Facilities, Legal, Finance and Procurement itself
All duties are to be performed in accordance with departmental and MBS’s policies, practices, and procedures.
- Minimum Bachelor Degree required in quantity surveying, construction management, project management or engineering (or an equivalent experience).
- Minimum 5 years of experience in purchase requisition and orders, contract management and/or construction management or a related field.
- Ability to perform complex analysis for supplier and material contracts. Knowledge of financial and cost management, contract management, and spreadsheet analysis. Skills with Microsoft Office suite and spreadsheets are essential. Work in a fast-paced, busy, and somewhat stressful environment.
- Ability to communicate effectively in a positive/upbeat fashion utilizing English; both in oral and written form, interpersonal skills with focused attention to guest needs to deal effectively with all business contacts,