Administrator - Food Admin

Marina Bay Sands Pte Ltd| Date Posted: 29-Nov-2019
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Job Nature:
Permanent
Qualification:
'N' Levels / 'O' Levels, ITE/ NITEC/ Higher NITEC, 'A' Levels, Diploma, Bachelor's / Honours, Masters / PhD

Job Description

JOB SCOPE

  • Provide high-level professional secretarial and administrative support by preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.
  • Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
  • Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
  • Write or draft correspondence, reports, documents and/or other written materials.
  • Maintains customer confidence and protects operations by keeping information confidential.
  • Review incoming correspondence; initiate replies as appropriate; route matters requiring action by other Departments and follow up to ensure actions are completed.
  • Prepare purchase orders and lease for requested equipment and supplies. Co-ordinate with the respective vendors and department in relation to paperwork, office equipment and sundries and set delivery according to usage.
  • Liaise with other departments to maintain and promote efficiency in day-to-day operations.
  • Record and/or transcribe minutes of meetings and produce documents in draft or final format (if and when required).
  • Receive calls and/or greet visitors, take and relay messages, respond to requests for information; provide information or direct caller/visitor to appropriate individual.
  • Maintain and/or create files or record keeping systems. Sort, label, file and retrieve documents or other materials.
  • Monitor, track and follow up on documentation, case files or other assignments to ensure appropriate timelines are met and actions completed.
  • Establish and maintain effective communication, coordination and rapport with Team Members and Management.
  • Monitor media reports and inform Executive Management accordingly.
  • Maintain confidentiality of sensitive materials and project the Company’s professional reputation
  • Perform any other tasks and projects as assigned.

JOB REQUIREMENTS

  • Diploma in Business Administration, Economics or equivalent.
  • Proficiency in the use of Microsoft Office including Word, Excel, PowerPoint, Outlook & Internet Explorer.
  • Minimum of five years solid experience in similar capacity.
  • Possess excellent interpersonal, communication and organizational skills.
  • Able to work independently, meticulous and detail-oriented.
  • Responsible, accountable and discreet with sensitive / confidential information.
  • Possess a positive work attitude: committed, enthusiastic, outgoing, and helpful; be willing to learn, to participate and to assist others.
  • Be able to work under pressure in a fast moving environment.
  • Possess well groomed, professional appearance at all times.