ZARA@ISOTeam Pte Ltd

Administrative Assistant

ZARA@ISOTeam Pte Ltd| Date Posted: 16-Jun-2019
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Job Nature:
Position Level:
'N' Levels / 'O' Levels, ITE/ NITEC/ Higher NITEC, Diploma

Job Description

Statement Of Purpose (Overall Purpose of Job)

To provide administrative support to the Business Unit and be a lead contact point for Admin, HR, Procurement and Contract etc.

Major Duties & Responsibilities

(A) Specific : 


  • Assist in updating the Integrated Management System (IMS) for internal and external audits.
  • Co-ordinate with project manager on completed documents upon project completion.
  • Update, maintain and track the Listing on BCA and Bizsafe license etc.
  • Update, maintain and track the Vehicle listing and car services etc.
  • Assist in the insurance administration including obtain quotations for retail project.
  • Minute Taker


  • Process the General Worker’s payroll and time card administration etc.

Procurement and Contract

  • Provide Procurement and Contract Administration.
  • Handle the purchase orders via EPO for site projects and update EPO, if applicable.
  • Request and source for quotations from Sub-contractors/Suppliers.
  • Liaise with Vendors, Sub-contractors, Suppliers and internal customers.


  • Handle the staff claims and project claims for the buying of pipe and glue, max bond etc.
  • Assist in the book-keeping

(B) General :  

  • Handle and provide administrative duties within the Business Unit.
  • Other duties as assigned.

(C) Safety:

  • To follow the safety procedures, rules and regulation and eliminate or reduce hazard at the workplace.

Job Requirements

(A) Education, Qualifications & Special Training :

  • ‘O’ Level with credits in English and Mathematics or equivalent.
  • Job holder without the above qualifications but with relevant experience would be considered.

(B) Knowledge & Skills :

  • Meticulous, service oriented, good interpersonal skills and a team player.
  • Good working attitude, self-motivated and able to work independently.
  • Good communication skills (verbal and written).
  • PC literate and knowledge in MS Office

(C) Experience :

  • Preferably with at least 5 years in administrative work in construction industry or in related field.


Company Overview
ZARA@ISOTeam Pte Ltd