Marina Bay Sands Pte Ltd

Administration Assistant - Facilities (6 months-Temp)

Marina Bay Sands Pte Ltd | Date Posted: 8-Jul-2018
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Qualification:
'N' Levels / 'O' Levels, ITE/ NITEC/ Higher NITEC, 'A' Levels, Diploma, Bachelor's / Honours, Masters / PhD

Job Description

JOB SCOPE

 

Summary of Job Responsibilities

  • To assist the Administrator/Senior Administrator/Assistant Manager in planning and administrating the daily operation of facilities Department, and provide secretarial duties and administrative support.
  • Providing support to team members of Facilities Department, assisting in daily office needs and managing company general administrative activities.

Job Responsibilities

  • Provide administrative support
  • Organize and schedule appointments
  • Plan meetings and take detailed minutes
  • Process permit to work forms
  • To create and publish operational rosters using Virtual Roster (VR), daily approval of Time Manager (TM) for the department
  • Assist in the preparation of regularly scheduled reports
  • Develop and maintain a filing system
  • Update and maintain Admin SOP
  • Maintain contact lists
  • Book travel arrangements
  • Submit and reconcile expense reports
  • Any other ad hoc duties when necessary

JOB REQUIREMENTS

Education & Certification

  • Nitec and above
  • Proficiency in MS Office (MS Excel, Outlook and MS PowerPoint, in particular)

Experience

  • 1-2 years’ experience in clerical work.

Competencies

  • Knowledge of office management systems and procedures
  • Working knowledge of office equipment, like printers and copiers
  • Excellent time management skills and the ability to prioritize work
  • Attention to detail and problem solving skills
  • Excellent written and verbal communication skills
  • Strong organizational skills with the ability to multi-task